Position Summary We are seeking a motivated and reliable Accounts Payable/Accounts Receivable Supervisor to join our growing team. The ideal candidate will oversee daily financial operations, managing both incoming collections and outgoing vendor payments to maintain healthy cash flow. This role is highly cross-functional, bridging the gap between accounting, purchasing, warehousing, and shipping. Location This role is located at our Claremore, Oklahoma site. Key Responsibilities Oversee the daily operations of the accounts payable and accounts receivable functions, including supervising staff, managing workflows, and ensuring accuracy and timeliness of payments Ensure that financial deadlines are met and that customer service is provided to all internal stakeholders Maintains and reconciles the accounts payable and accounts receivable ledger to validate charges and ensure timely and accurate payments and receipt of payments. Monitor accounts and ensure that any discrepancies are identified and resolved Assist with the development and implementation of accounting policies and procedures Prepare monthly and annual reports for management Supervise the automated or manual matching of Purchase Orders (POs), Warehouse Receiving Logs (Packing Slips), and Vendor Invoices to ensure inventory accuracy. Manage and reconcile Goods Received Not Invoiced accruals during month-end closes to prevent production reporting mismatches. Ensure client invoices are accurately generated using Bills of Lading (BOL), progress milestones, or freight data. Evaluate and monitor commercial credit limits for wholesalers, retail buyers, and distributors to mitigate bad debt.

• Own end-to-end sales and use tax compliance across all states where client has nexus, including invoice-level tax application, filing, and remittance
• Review and maintain taxability rules, rates, and jurisdictions in our tax engine Avalara/ERP to ensure invoices are taxed correctly by product, customer, and location
• Monitor economic and physical nexus thresholds across states as the business grows; identify new filing obligations before they become a liability
• Prepare, review, and file monthly, quarterly, and annual sales tax returns; manage timely remittance to each state tax authority
• Manage exemption and resale certificate collection, validation, and recordkeeping for tax-exempt customers
• Partner with Sales, Order Management, and IT to ensure new products, customers, and billing workflows are correctly configured for tax Maintains compliance with internal financial policies, Generally Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB), and relevant local, state, and federal regulations.

Qualifications Bachelor's degree in Accounting, Finance, or related field. 3-5 years of experience in accounts payable and account receivable. Proven experience supervising staff and managing processes. Strong knowledge of accounting principles and procedures. Strong organizational and problem-solving skills. Ability to compile, organize, interpret, and communicate data and results concisely. Proficient understanding of financial principles and software programs. Practical experience with manufacturing-focused ERP systems. Working knowledge of Windows computers and business applications. High attention to detail Advanced Excel skills. Comfortable with VLOOKUPs, SUMIFs, Pivot Tables, etc.

Pay:

$70,916.50 - $90,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person