9500 - AP Supervisor Req #141 Edmond, OK, USA Apply Share Job Description Posted Friday, September 25, 2026 at 3:00 AM

JOB DESCRIPTION

Responsible for overseeing the Accounts Payable department to include development, training, and improving the operational performance of the team. Design, establish and maintain organizational structure and staffing to accomplish department goals and objectives. DUTIES Lead and supervise the Accounts Payable team. This includes writing and maintaining training documents, fielding questions about discrepancies in vendor invoices, general expenses and freight reconciliations. Verify all requests are answered in a timely manner, either via phone or email. Responsible for all Accounts Payable activity ensuring timely entry and payment of invoices. Research and reconcile daily inventory discrepancies and work with the Inventory Control department on inventory discrepancies as needed. Analyze and reconcile the open receiver report and address any discrepancies. On a weekly basis, generate an open receiver aging report to prioritize open receivers that need to be worked. Inventory is expected to be entered within 30 days. Prepare (as needed), review and approve reconciliations of inventory vendor AP accounts weekly based on the reconciliation schedule. Approve or escalate any discrepancies before entering any invoices, debit memos, or credit memos. Any discrepancies need to be noted in detail on the weekly reconciliation reports and any resolution to correct on-going issues in the future need to be discussed with the Assistant Controller. Responsible for research and entry of any outstanding RA's. This includes communication with the Returns team and the general ledger accountants. Reconcile to verify the entry of credit and debit memos for Accounts Receivable, Customer Service, and Merchandising departments and for special events such as the annual company golf tournament. Review the advertising portal and credit memo portal for any new debit memos that need to be entered. Review the recurring general expenses report to verify all invoices have been entered for the month. Follow up on any invoices that need to be entered monthly. Maintain the recurring and general expense report by adding and terminating any vendors as changes to preferred vendors or general ledger accounts occur. Reconcile all freight carrier's AP accounts against the carrier's statements or online portal. Review and research any discrepancies before entering any invoices. Provide this reconciliation to the Assistant Controller before end of month. This includes reconciling that all freight invoices have been entered and appropriately washed out before end of month. Any issues need to be communicated with the Assistant Controller and Logistics department. Review the payables aging report and prepare the weekly check run report. Ensure that all invoices are being entered consistently, deduction dates match invoice dates and review any invoices that need to be prioritized; noting all on the check run spreadsheet. Issue checks based on the weekly check run report and prepare the check run file for the week. Research any check issues that affect cash and request stop payments as needed for any checks that need to be voided in MDS. Enter the weekly ACH payments and auto-withdrawal payments. Research any ACH issues as requested by accounting. Review and release wire packets. Enter wire payments into MDS for both Petra and our sister company, Sela. Match invoices to received consignment products on packing lists. Check billing accuracy in price, freight, etc., and research any discrepancies. If any discrepancies do exist, gain the appropriate approval before performing any actions such as a PRA or a short payment of invoice. Set up vouchers for the consignment inventory by entering invoices into the AP subledger and simultaneously clearing inventory off the open receiver report. Monthly, prepare the credit memos and payment for consignment vendors sales based on the POS report and Petra cube report reconciliations. Send the monthly reconciliation to the Assistant Controller for review. Prepare the weekly dropship report to verify all dropships have been received and processed correctly. Ensure preparation and distribution of invoicing for special assigned accounts when necessary. Maintain procedures for all Accounts Payable functions and research needs. Organize staff schedules and control overtime. Handle any day to day management needs of the Accounts Payable team. Provide operational accounting support and problem resolution on an as needed basis. Remain familiar and compliant with all company policies and procedures in the performance of job duties and regarding individual activities and behaviors. Maintain acceptable attendance in accordance with company policies and departmental standards. Conduct self in a professional, courteous, respectful and friendly manner at all times when interacting with coworkers, clients or vendors. Assist in special projects as needed. Secondary Duties (Back up as needed): All responsibilities of the AP Clerk and AP Inventory Specialist.

EDUCATION & EXPERIENCE

Education:

Bachelor's Degree in Accounting or Finance preferred. High School Diploma or GED required.

Experience:

5 years accounting experience (with degree), plus 2 years supervisory experience required. 7 years accounting experience (without degree), plus 2 years supervisory experience required.

SKILLS & CERTIFICATION

Skills:

Proficiency in MS Office, including MS Word, MS Excel, and Outlook. Minimum typing speed of 35 WPM. Data entry/ten key skills (minimum 10,000 kph). Good verbal communication skills (face-to-face and over the phone). Strong follow-up and follow-through capabilities with superior attention to detail. Strong organizational skills. Ability to work in a team environment. Ability to function successfully in a fast paced environment. Be flexible in work hours/lunch hours as job loads dictate.

Typical Physical Demands:

Requires prolonged sitting, some bending and stooping. Occasional lifting of up to 25 lbs. Manual dexterity sufficient to operate a computer keyboard and calculator. Requires normal range of hearing and vision. Job Details Pay Type Salary Scan this QR code and apply! Download Edmond, OK, USA