Accounts Payable Supervisor

General Description:

The purpose of this position is to conduct timely and accurate processing of financial transactions in accordance with accounting principles.

Essential Functions:

Perform supervisory tasks over the accounts payable including training of other accounts payable staff Oversee daily check run processes to ensure all invoices are paid in a timely manner and in accordance with all vendor payment terms; updates and maintains vendor listing within computerized accounting system. Works with vendors, purchasing, and/or staff from other departments to resolve invoice discrepancies and obtain credits or refunds when applicable. Processes all invoices received for the City according to city and department policies and workflow guidelines. Audits all invoices presented for payment for accuracy and coding to proper accounts for general ledger; routes invoices to designated locations for processing. Posts all invoices approved for payment into the computerized accounting system; prepares checks, wires, and ACH payments for bank accounts; monitors balances for these accounts and makes transfers as needed. Reviews requisitions for accurate coding consistent with city and department policies. Prepares and posts journal and general ledger entries as required to produce monthly financial reports. Supports the Finance Director with preparing and gathering information as needed including preparing and reviewing various reports. Oversees preparation and filing of annual 1099 Forms and unclaimed property report for State of TN; process stale dated, voided, or returned checks and ACH payments. Assists with budget monitoring by notifying appropriate individuals of out of budget errors and reviewing account coding on requisitions and invoices. Assists with payroll through processing of employee benefits payments to vendors and payroll wire transfer invoices. Assists with year-end closing; prepares reports for annual audit; assists auditors. Assists with process improvement through testing and providing input on system implementation and upgrade projects. Performs as the primary tester for system upgrades. Performs as the lead implementor of new AP processes. Prepares positive pay file to the bank and reconciles any exceptions for positive pay. Performs other work as assigned.

Physical Demands:

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis and sustained keyboard operations.

Minimum Education and Experience Requirements:

Requires an Associate's Degree or two (2) years of college in accounting, business administration, or closely related field or closely related experience. Must have seven (7) years of experience in accounting or closely related field or a combination of education, training and experience.

Special Certifications and Licenses:

None. The City of Murfreesboro is an Equal Opportunity Employer.

CITY OF MURFREESBORO BI-WEEKLY PAYROLL CALENDAR FOR 2026 WORK WEEK

SUNDAY - SATURDAY 26 PAY DATES Two Week Pay Cycle Two Week Pay Cycle

START END CHECK DATE START END CHECK DATE

14-Dec-25 27-Dec-25 9-Jan-26 14-Jun-26 27-Jun-26 10-Jul-26 28-Dec-25 10-Jan-26 23-Jan-26 28-Jun-26 11-Jul-26 24-Jul-26 11-Jan-26 24-Jan-26 6-Feb-26 12-Jul-26 25-Jul-26 7-Aug-26 25-Jan-26 7-Feb-26 20-Feb-26 26-Jul-26 8-Aug-26 21-Aug-26 8-Feb-26 21-Feb-26 6-Mar-26 9-Aug-26 22-Aug-26 4-Sep-26 22-Feb-26 7-Mar-26 20-Mar-26 23-Aug-26 5-Sep-26 18-Sep-26 8-Mar-26 21-Mar-26 3-Apr-26 6-Sep-26 19-Sep-26 2-Oct-26 22-Mar-26 4-Apr-26 17-Apr-26 20-Sep-26 3-Oct-26 16-Oct-26 5-Apr-26 18-Apr-26 1-May-26 4-Oct-26 17-Oct-26 30-Oct-26 19-Apr-26 2-May-26 15-May-26 18-Oct-26 31-Oct-26 13-Nov-26 3-May-26 16-May-26 29-May-26 1-Nov-26 14-Nov-26 25-Nov-25 17-May-26 30-May-26 12-Jun-26 15-Nov-26 28-Nov-26 11-Dec-26 31-May-26 13-Jun-26 26-Jun-26 29-Nov-26 12-Dec-26 23-Dec-26 HOLIDAYS - 2026 Holiday Month Day Day of Week New Years Day January 1 Thursday Martin Luther King Day January 19 Monday President's Day February 16 Monday Memorial Day May 25 Monday Juneteenth June 19 Friday Independence Day July 4th (Observed July 3rd) 3 Friday Labor Day September 7 Monday Veterans Day November 11 Wednesday Thanksgiving Day November 26 Thursday Day after Thanksgiving November 27 Friday Christmas Eve December 24 Thursday Christmas Day December 25 Friday