Accounts Payable Supervisor Confidential Virginia Beach, VA Job Details Full-time From $65,000 a year 1 day ago Benefits Health savings account AD&D insurance Disability insurance Health insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off Employee assistance program Vision insurance Opportunities for advancement Life insurance Qualifications Accounting experience within construction industry Accounting systems Teamwork Gap analysis Team development Job order costing Attention to detail Financial workflow efficiency improvements Vendor communication Organizational skills Invoice data entry Process improvement planning Process management Invoice dispute resolution Full Job Description Are you an experienced Accounts Payable professional with a strong background in construction accounting and job costing who enjoys being hands-on while also leading a team? We are seeking an Accounts Payable Supervisor to lead the day-to-day AP operations for our Business Support Services team, supporting multiple operating companies. This is a hands-on supervisory role where you will not only oversee the AP function, but also actively participate in entering and processing invoices, reviewing job cost coding, resolving discrepancies, preparing payments, and keeping the day-to-day workload moving. Because our businesses operate in the construction and project-based environment , accurate job costing is a critical part of this position. The AP Supervisor will work closely with Accounting, Project Management, Operations, and other teams to ensure costs are accurately assigned to the appropriate company, project, phase, cost code, GL account, purchase order, and commitment. This opportunity is ideal for someone who enjoys balancing leadership with hands-on accounting work and understands that strong AP processes directly impact project cost reporting, financial accuracy, and operational decision-making. Why Join Us Lead a core accounting function supporting multiple operating companies, including businesses in the construction and project-based industries . Play a direct role in maintaining accurate project costs and job cost reporting . Work in a true player-coach role , supervising the AP function while remaining actively involved in invoice entry and daily processing. Bring consistency, accountability, and process improvement to a high-volume AP environment. Work closely with Accounting, Project Management, Operations, and other teams in a role with daily business impact. What You'll Do Supervise, coach, and support the day-to-day work of the Accounts Payable team, including workload prioritization, escalation support, training, and team development. Maintain a hands-on role in daily AP operations , including personally entering, coding, reviewing, and processing invoices as needed to support workload and deadlines. Oversee and participate in high-volume invoice entry and processing across multiple companies and construction projects. Review invoices for accurate job costing , ensuring expenses are assigned to the appropriate project, job, phase, cost code, cost type, GL account, purchase order, and/or commitment. Work closely with Project Managers, project teams, and Operations to research coding questions, verify project-related costs, obtain approvals, and resolve discrepancies. Review subcontractor, vendor, material, equipment, and other project-related invoices for accuracy and appropriate job cost allocation. Oversee invoice approvals, vendor account maintenance, payment preparation, and weekly check runs across multiple companies. Monitor AP workflow, aging, documentation, and approvals to ensure timely processing, completeness, compliance, and strong internal controls. Manage vendor setup and maintenance, including W-9s, required documentation, statement reconciliations, and follow-up on outstanding items. Research and resolve invoice discrepancies, duplicate payments, incorrect job or cost-code assignments, vendor inquiries, and other AP issues. Help ensure AP transactions provide accurate and timely job cost information for project management and financial reporting. Support month-end close through accurate AP records, job cost review, reporting, reconciliations, accrual support, and timely resolution of open items. Help establish consistent AP and construction accounting processes across the organization and identify practical improvements to workflow, efficiency, accountability, and controls. Assist with special projects and other accounting responsibilities as needed.

What We're Looking For Required:

5+ years of progressive accounts payable or accounting experience.

Required:

Experience working in construction accounting, project accounting, or another job-cost-driven environment .

Required:

Strong understanding of construction job costing , including projects/jobs, cost codes, cost types, purchase orders, commitments, and GL coding.

Required:

Hands-on experience with invoice entry and processing ; this position will actively process invoices in addition to supervising the AP team.

Required:

Experience researching and resolving invoice and job-cost discrepancies.

Required:

Strong Excel skills and experience working with accounting/ERP systems.

Required:

Excellent organizational skills, attention to detail, and the ability to prioritize competing deadlines through resolution.

Required:

Strong communication skills and the ability to work effectively with Accounting, Project Management, Operations, vendors, and employees at all levels of the organization.

Required:

Comfortable holding others accountable while maintaining a collaborative, service-oriented approach.

Required:

Ability to recognize process gaps and recommend practical solutions.

Preferred:

Previous supervisory, lead, or demonstrated team leadership experience.

Preferred:

Experience working in a multi-company and/or high-volume AP environment.

Preferred:

Experience supporting multiple construction projects and project teams simultaneously .

Preferred:

Sage Paperless / Sage Intacct experience. What Success Looks Like Success in this role means being both a strong AP leader and a hands-on contributor . You will bring structure, consistency, and ownership to the AP function while actively helping the team process invoices, maintain accurate job costing, meet payment deadlines, and resolve issues. The successful AP Supervisor will understand that in a construction environment, accurate invoice coding and job costing are essential to understanding project performance and profitability . You will help ensure project costs are captured correctly and timely while building a responsive, dependable AP team that supports accurate financial information, strong controls, positive vendor relationships, and the needs of our project and operational teams.

We offer:

Competitive salary and benefits package. Annual bonus potential. Opportunities for professional development and career advancement. A collaborative and supportive work environment. Medical Insurance (3 plans to choose from) Dental Insurance Vision Insurance Company paid life insurance Supplemental voluntary life insurance (self, spouse, child and AD&D) Accident and Critical Illness insurance Company paid Short Term Disability and Long-Term Disability insurance Legal Resources Benefits Flexible Spending Account Health Savings Account Paid time off Tuition Reimbursement Employee Assistance Program We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.

Pay:

From $65,000.00 per year

Work Location:

In person