Central Office Bookkeeper Alabama State Department of Education - 4.5 Mountain Brook, AL Job Details 14 hours ago Qualifications Tax form completion Accounts receivable management Filing Purchase order management Mid-level State tax Accurate transaction records management Invoice payment processing Financial records management Financial record maintenance Compliance documentation Purchasing Annual budget preparation Deposits General ledger data entry Regulatory compliance accounting Financial compliance monitoring Physical document handling Payroll processing Bank deposit preparation Audit support Fixed asset management

Full Job Description TITLE:

Central Office Bookkeeper

REPORTS TO

Accounting Specialist/CSFO

JOB GOAL

To provide fiduciary support for the school system in order to maintain an effective, efficient and cooperative environment. Must adhere to strict local, state, federal and auditor guidelines in all areas

PERFORMANCE RESPONSIBILITIES

I. Public Relations Works directly with Staff, Departments, Schools and Administrative Team Members to ensure compliance with established accounting guidelines. II. Accounts Payable Performs Daily Functions Regarding Accounts Payable involving but not limited to, the following: A. Review and approval of requisitions submitted electronically, ensuring compliance with system, state and federal accounting and coding guidelines. B. Processing of purchase orders. C. Processing and payment of invoices. Responsible for ensuring documentation meets all established procedures and guidelines. D. Printing and disbursing of checks for invoices on a weekly basis. E. Maintain proper files ensuring proper documentation to meet system procedures and audit requirements for accounts payable department. F. Assist with preparation for yearly audit. G. Assist with preparation of annual system budget documents. H. Assist with maintaining vendor files, both electronic and manual, at the Central Office and local schools, ensuring compliance with all federal tax reporting guidelines. I. Assist with annual preparation of Federal/State 1099 forms for tax purposes. III. Accounts Receivable Performs daily functions regarding accounts receivable involving but not limited to the following: A. Preparation of monthly account receivable billing for those accounts assigned. B. Maintain documentation to ensure compliance with system, state and federal accounting guidelines. IV. Other Duties A. Maintains financial files and ensures adherence to procedures regarding documentation. B. Monitor smooth flow of daily work regarding all financial responsibilities to ensure needs of all individuals are met in a timely and efficient manner. C. Assists other Finance Department members as needed with additional duties as assigned by supervisor/CSFO. D. Additional duties may include, but are not limited to, Fixed Assets, Payroll, Bank Deposits and General Ledger Postings. E. Individual must assist on a daily basis with filing, shredding and any other such duties required to maintain efficient work flow in the department.

TERMS OF EMPLOYMENT

12 months (240 days). Salary based on support personnel salary schedule.

EVALUATION

Performance is evaluated in accordance with Board policies.