Part Time Bookkeeper

At Mountain Sports Flagstaff, our mountain-town community is at the heart of everything we do — from the trails we hike to the wild places we work hard to protect. We're hiring a part-time Bookkeeper (10-15 hours/week) to help keep the numbers dialed so our team can keep doing what we love: outfitting adventures, supporting our local community, and spending more time outside. We're looking for someone who: Loves staying organized and detail-oriented Enjoys keeping things running smoothly behind the scenes Has experience with bookkeeping, payroll, reconciling invoices to packing list, and financial records Appreciates the balance between good business and caring for the outdoors we all cherish This is a great fit for someone looking for flexible part-time work with a longtime locally owned business rooted in Flagstaff's outdoor culture. If you're into mountain-town life and helping a local business stay strong for the next generation of adventurers, we'd love to meet you. Position Summary The Bookkeeper will manage financial transactions, including accounts payable/receivable, payroll, and bank reconciliations. This role focuses on the day-to-day financial record-keeping and reporting to ensure accuracy and regulatory compliance. The ideal candidate will be highly organized, detail-oriented, and proficient in accounting software, with the ability to maintain precise financial records for the store's operations.

Responsibilities Daily Reconciliation:

Reconcile sales transactions with POS records, verifying sales figures, deposits, credit card transactions, and refunds.

Accounts Management:

Process vendor invoices, manage accounts payable and receivable, ensure timely payments, and verify the accuracy of terms and credit memos with vendors.

Payroll Processing:

Input wages, process payroll, and ensure compliance with payroll tax regulations.

Monthly Sales Reporting:

Report monthly sales to GOA (Grassroots Outdoor Alliance).

End-of-Year Reporting:

Prepare and submit annual membership reports for GOA, including financial details and compliance documentation.

Recordkeeping:

Maintain organized, accurate financial records in compliance with legal requirements.

Software Management:

Use QuickBooks to record transactions and generate reports. Verify payroll reports for accuracy.

Bank Reconciliation:

Reconcile bank and credit card statements with internal records.

Financial Reporting:

Prepare income statements, balance sheets, cash flow reports, and budget vs. actual reports.

Expense Tracking:

Track business expenses for tax and accounting purposes.

Tax Preparation:

Assist in preparing tax documents for external tax preparers.

PCI/Credit Card Compliance:

Ensure adherence to industry regulations to safeguard customer data.

Financial Data Compilation:

Organize financial data for review by management.

Annual Reporting:

Compile and submit employee payroll reports and 1099s for contractors.

Daily Bank Runs:

Handle bank deposits and change orders.

Sales Tax Tracking:

Track sales tax for both in-store and online transactions and prepare sales tax reports for filing.

Process Improvement:

Contribute to streamlining financial processes, including automating invoicing and improving reporting accuracy.

Documentation Creation:

Help maintain and update the "Bookkeeping Go-To Guide" to streamline processes.

Qualifications Experience:

Previous experience in bookkeeping, accounting, or financial management, with retail experience a plus.

Education:

Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered.

Technical Skills:

Proficiency in QuickBooks and Microsoft Excel/Google Sheets. Attention to

Detail:

Accuracy in financial record-keeping and reporting.

Mathematical Skills:

Ability to perform calculations accurately and reconcile financial data.

Communication:

Strong verbal and written skills to communicate financial information.

Time Management:

Ability to manage multiple tasks and meet deadlines.

Collaboration:

Work effectively with management, accounting teams, and external stakeholders.

Problem-Solving:

Address financial discrepancies and issues proactively.

Integrity:

Commitment to confidentiality and professional ethics.

Adaptability:

Comfortable with changing priorities in a dynamic environment.

Continuous Learning:

Stay updated on financial trends and best practices. Physical Requirements Able to maintain seated position at desk for extended periods Capable of using computer equipment for several hours daily Sufficient dexterity for typing, filing, and handling financial documents Ability to lift and carry up to 20 pounds (files, supplies, equipment) Occasional movement throughout the office and retail space Equal Employment Opportunity Mountain Sports Flagstaff is committed to providing equal employment opportunities without discrimination. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law. We embrace diversity and actively support, celebrate, and thrive on it for the benefit of our associates, customers, and the company. Direct Supervisor President of Mountain Sports Flagstaff Compensation & Additional Benefits Part time hourly flex position (10-15 hours per week) This is an hourly position starting at $19.00 per hour

Benefits:

Paid Time Off (PTO), Paid Sick Time, and Paid Volunteer Hours

SIMPLE IRA

after 1 year of employment (with a 3% company match) Employee discounts at Mountain Sports Flagstaff and Bright Side Bookshop Pro Deal discounts from most of our vendors Location This position will be on-site, located at Mountain Sports Flagstaff in historic downtown Flagstaff, Arizona. How to Apply Please submit your resume to lisa@mountainsportsflagstaff.com.

Job Type:

Part-time Pay:

From $19.00 per hour

Benefits:

401(k) 3% Match Employee discount Flexible schedule Paid sick time Paid time off

Work Location:

In person