Accounting Specialist Sportsmans Concrete Gilbert, AZ Job Details Full-time $25 - $30 an hour 5 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Paid sick time Qualifications Accounting systems Microsoft Outlook Spreadsheets ERP systems Data entry Business Associate's degree Escalation handling Accounting Full Job Description Position Summary The Accounting Specialist is responsible for key day-to-day accounting processes, with primary responsibility for accounts payable, vendor administration, credit card accounting, and recurring compliance reporting. This position manages accounts payable from invoice entry through payment preparation, maintains accurate vendor records and supporting documentation, reconciles vendor and credit card activity, and prepares recurring workers' compensation, sales and use tax, and annual information reporting. The ideal candidate is highly organized, detail-oriented, comfortable working with accounting systems and large volumes of documentation, and capable of independently managing recurring daily, monthly, and annual deadlines. Experience in construction accounting is strongly preferred. Key Responsibilities Accounts Payable Enter vendor invoices accurately and timely into Foundation Software, including scanning, uploading, and attaching invoices and supporting documentation. Verify invoices have appropriate documentation and approvals prior to payment. Reconcile monthly vendor statements and investigate discrepancies, missing invoices, credits, and unapplied payments. Prepare vendor payments through the company's banking platform for authorized approval. Record completed payments in Foundation and maintain accurate payment records. Provide payment remittance information to vendors and appropriate internal contacts. Respond to vendor inquiries and resolve routine invoice and payment issues. Vendor Administration & Compliance Maintain accurate vendor records in Foundation Software. Collect and maintain W-9s, contracts, and other required vendor documentation. Maintain Certificates of Insurance for applicable vendors and subcontractors. Monitor COI expiration dates and obtain renewed certificates as needed. Update insurance information in Foundation and maintain supporting documentation in SharePoint. 1099 & Federal Reporting Review vendors throughout the year for appropriate 1099 classification and maintain accurate 1099 information in Foundation. Coordinate collection and validation of W-9 information. Prepare annual Forms 1099 and related filings. Prepare and file Form 945 for federal backup withholding, when applicable. Maintain supporting documentation for annual information reporting. Corporate Credit Cards Enter and code corporate credit card transactions. Ensure appropriate receipts and supporting documentation are obtained. Reconcile monthly credit card statements and investigate missing receipts, coding issues, or transaction discrepancies. Prepare and post appropriate entries in Foundation. Workers' Compensation Reporting Prepare monthly workers' compensation reporting using payroll data from Paycor. Submit monthly payroll and other required information through the carrier's portal. Calculate and prepare the monthly workers' compensation accrual journal entry. Process workers' compensation premium payments through the carrier's ACH portal. Reconcile reported payroll and premium information and maintain supporting documentation. Sales & Use Tax Prepare monthly Arizona sales and use tax reporting. Track and appropriately classify exempt and MRRA-related transactions. Run and analyze cash collections by applicable city and county jurisdiction. Review company expenses and identify taxable and nontaxable transactions. Prepare supporting schedules and complete monthly filings through the Arizona Department of Revenue. Maintain documentation supporting tax calculations and filed returns; escalate unusual tax matters as appropriate. Other Accounting Responsibilities Maintain organized electronic accounting records in Foundation and SharePoint. Assist with month-end close activities related to assigned areas. Provide documentation requested for audits, tax filings, and other financial reviews. Identify opportunities to improve or automate recurring accounting processes. Assist the Accounting team with other projects and responsibilities as needed. Maintain organized paper and electronic filing systems for accounting, vendor, and other assigned records. Serve as a backup for answering incoming company phone calls and routing calls as needed. Qualifications Required 2+ years of accounts payable, bookkeeping, accounting specialist, or similar accounting experience. Experience entering and reconciling accounts payable transactions. Working knowledge of basic accounting concepts, including debits, credits, accruals, and reconciliations. Strong attention to detail and ability to manage multiple recurring deadlines. Proficiency with Microsoft Excel, Outlook, and related Microsoft applications. Experience working with accounting or ERP software. Ability to work independently while recognizing when issues require escalation. Strong organizational, follow-up, and documentation skills. Preferred 3+ years of accounting experience. Construction or subcontractor accounting experience. Experience with Foundation Software or Paycor. Experience with 1099/W-9 compliance, sales and use tax returns, or workers' compensation reporting. Associate's or bachelor's degree in accounting, finance, business, or a related field. Ideal Candidate A strong candidate will have several years of hands-on transactional accounting experience and enjoy owning detailed processes from start to finish. The position requires someone who is comfortable with high-volume accounts payable work while also possessing enough accounting knowledge to prepare reconciliations, accrual entries, tax schedules, and recurring compliance reports. Construction accounting experience is particularly valuable.

Pay:

$25.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid sick time Paid time off Vision insurance

Work Location:

In person