Overview We are seeking an experienced, organized, and detail-oriented Accounts Payable Specialist to join our accounting team. This position is responsible for managing day-to-day accounts payable functions across multiple companies and construction projects. The ideal candidate is comfortable working in a fast-paced environment, managing a high volume of invoices and vendors, meeting strict deadlines, and researching discrepancies without constant direction. Construction accounting and Foundation Software experience are strongly preferred. Key Responsibilities Review, code, enter, and process vendor invoices in Foundation Software. Manage AP transactions across multiple companies, divisions, and construction projects. Verify invoices are charged to the correct company, job, cost code, and general ledger account. Match invoices against purchase orders, receipts, approvals, and supporting documentation. Reconcile vendor statements and identify missing invoices, credits, duplicate charges, and payment discrepancies. Research and resolve aged or outstanding vendor balances. Prepare invoices for scheduled payment runs and ensure required approvals are complete. Monitor vendor payment terms, due dates, discounts, and account status. Communicate directly with vendors regarding invoices, payments, credits, statements, and account discrepancies. Maintain accurate vendor records, W-9s, payment information, and supporting documentation. Work closely with project managers, operations, purchasing, and accounting to resolve job-related AP issues. Assist with vendor and construction-related documentation as required. Maintain organized electronic AP records and supporting documentation. Support month-end close by ensuring AP is current, accurate, and properly coded. Assist with accruals, outstanding invoice reporting, and other AP-related month-end requirements. Assist with year-end vendor reporting and 1099 preparation. Provide backup support for Receptionist, AR and other accounting functions when needed. Qualifications 2+ years of Accounts Payable experience required. Construction accounting experience strongly preferred. Experience with Foundation Software is a strong plus. Experience processing a high volume of invoices and vendor accounts. Strong understanding of invoice coding, general ledger accounts, job costing, and vendor reconciliation. Proficient in Microsoft Excel and comfortable working with accounting reports and large amounts of data. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to manage multiple priorities and deadlines simultaneously. Strong research and problem-solving skills. Professional written and verbal communication skills. Ability to work independently while also collaborating with accounting and operations teams. We are looking for someone who takes ownership of AP from beginning to end. This position requires more than entering invoices. The right candidate will actively reconcile accounts, research discrepancies, follow up on missing information, communicate with vendors and internal teams, and make sure outstanding items do not get missed. Benefits 401(k) Health insurance Dental insurance Vision insurance Life insurance Paid time off

Pay:

$18.00 - $25.00 per hour Expected hours: 40.0 per week

Work Location:

In person