Summary:

Receives, matches and logs invoices / payment requests in the Accounts Payable system in a timely manner. Verify that payment details are accurate, appropriately approved in accordance to the Corporation's level of approval authority and reflect proper receipt of goods or services before the initiation of the payment run cycle. Identifies roadblocks to timeliness and accuracy of payments; and follows up with other departments and vendors to resolve these roadblocks.

Critical Tasks:

Ensures all invoices or payment requests are supported by goods or services received and appropriately approved prior to processing them in the Accounts Payable system. For prepayments, ensures they are paid in accordance to approved contracts or established payment terms. Complete prepayment cycle accurately and in a timely manner upon final receipt of goods or services. Uphold Materials Management policy for requirement for purchase orders, where applicable. Assists Materials Management in the research and resolution of issues pertaining to purchase order discrepancies (pricing & quantities), receiving issues, returns and other vendor adjustments to ensure payable accounts stay current. Follows up on aged payable balances through periodic review of monthly vendor statements or accounts assigned.

• Coordinates with GL team and Supervisor(s) to ensure that expenses are recorded in the correct accounting period and department budget constraints are resolved. Performs other job-related activities as requested.

Required Qualifications:

High School Diploma or GED required. Associate's Degree preferred. 2 years of Accounts Payable experience preferred.

• Demonstrates ability to relate to diverse cultures and specifically the Gila River Community or other Native American cultures and community health services.