Accounts Payable Clerk

PA MANAGEMENT PARTNERS

Beverly Hills, CA Job Details Full-time $18 - $30 an hour 1 hour ago Benefits Health insurance Dental insurance Paid time off Vision insurance Paid sick time Qualifications VLOOKUP function Communication with suppliers Confidential information handling Yardi Attention to detail Vendor communication ACH Associate's degree Accounting Cross-functional communication Excel data analysis Full Job Description Accounts Payable Clerk About the Company This is a confidential search on behalf of a Los Angeles based real estate platform that has assembled what few operators have achieved — a strategically curated portfolio of institutional-quality multifamily and hospitality assets located within the region's most supply-constrained coastal and infill markets. The platform operates across active ground-up development, stabilized income-producing assets, and a private family office, creating an environment where analytical work directly informs ownership-level decisions on acquisitions, development, and asset management. Position Summary The Accounts Payable Clerk handles the full invoice-to-payment cycle for multiple legal entities, apartment communities operating, and construction projects. You'll work closely with property managers, project managers, and the accounting team to make sure vendors are paid accurately and on time, and that costs are coded to the right property, project, and general ledger account. Key Responsibilities Invoice Processing Receive, review, and enter vendor invoices for multiple properties and entities, making sure each one is coded to the correct property, cost code, and GL account. Match invoices to purchase orders, contracts, and receiving documentation, and resolve discrepancies with site staff or vendors. Route invoices for approval according to company authorization limits and follow up on outstanding approvals. Construction and Development Payables Process contractors pay applications (including

AIA G702/G703

forms), tracking contract amounts, change orders, and retainage. Collect and verify conditional and unconditional lien waivers before releasing payments. Help prepare supporting documentation for construction loan draw requests. Code development costs to the correct project budget lines, keeping capital expenditures separate from operating expenses. Property Operations Payables Process recurring apartment community expenses such as utilities, maintenance, landscaping, turnover, supplies, and service contracts. Monitor utility accounts across properties, flagging unusual usage, late fees, or missing bills. Process tenant-related disbursements such as security deposit refunds when applicable. Payments and Vendor Management Prepare weekly check runs, ACH payments, and wire requests for review and approval. Set up and maintain vendor records, including W-9s, certificates of insurance (COIs), and required licenses, and track COI expirations. Respond to vendor inquiries and reconcile vendor statements. Support year-end 1099 preparation and filing. Reporting and Month-End Support Assist with month-end close, including accruals, AP aging reports, and account reconciliations. Help prepare intercompany charges and allocations between entities. Support annual audits, lender requests, and investor reporting with documentation as needed. Qualifications Required 2+ years of accounts payable or general accounting experience. Working knowledge of basic accounting principles and the full AP cycle. Proficiency in Microsoft Excel (sorting, filtering, VLOOKUP/XLOOKUP, pivot tables). Strong attention to detail and the ability to manage high invoice volume across multiple entities. Clear written and verbal communication skills, with a professional approach to vendors and internal teams. Ability to handle confidential financial information with discretion. Preferred Experience in real estate, property management, or construction accounting. Familiarity with property management or accounting software such as Yardi, RealPage, AppFolio, MRI, Entrata, or Sage Intacct. Experience with lien waivers, retainage, and construction draw processes. Associate or bachelor's degree in accounting, finance, or a related field. .

Pay:

$18.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Paid sick time Paid time off Vision insurance

Work Location:

In person