Accounts Payable Specialist Thorpe Design, Inc. - 3.9 Brentwood, CA Job Details Full-time $25 - $30 an hour 18 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) 6% Match Vision insurance 401(k) matching Life insurance Paid sick time Qualifications Communication with suppliers Microsoft Excel Microsoft Outlook High school diploma or GED Accounting data entry Vendor communication Quality data entry Full Job Description Accounts Payable Specialist $25-$30 per hour DOE | Immediate Openings |

Full-time Job Summary:

The Accounts Payable Clerk processes vendor invoices and payments accurately and on time while supporting strong job-cost accounting practices. This role works closely with the Finance Manager and liaises with the warehouse/inventory team and field operations to resolve purchasing, receiving, and coding issues. The Accounts Payable Specialist maintains vendor records, supports payment runs, and helps month-end close through accurate invoice entry and documentation. This role supports the Controller-led finance team. Key Responsibilities Process the full accounts payable cycle: receive invoices, validate documentation, obtain approvals, and enter invoices into ProContractor. Match invoices to purchase orders and receiving/packing slips (where applicable); coordinate with warehouse/inventory and field teams to resolve discrepancies. Code invoices accurately to jobs/projects, cost codes, and general ledger accounts to support job-cost reporting and WIP accuracy. Prepare and support vendor payment runs (checks and electronic payments) per established schedules and approval limits; distribute remittances and file documentation. Maintain organized A/P records and ensure audit-ready documentation and retention of supporting materials. Support vendor set-up and maintenance, including collecting required forms (e.g., W-9) and keeping vendor contact information and payment terms current. Reconcile vendor statements, research variances, and resolve issues promptly; respond to vendor inquiries professionally and timely. Assist with credit card payable processing (collect receipts, reconcile transactions, ensure proper coding/approvals). Benefits Kaiser Medical Insurance (75% employer-paid for base plan) + optional upgraded plans Employee-paid Dental, Vision, and Life Insurance options Dental reimbursement up to $600/year and vision reimbursement up to $100/year 401(k) with up to 6% company match (after one year) 8-9 paid holidays annually Paid sick time (40 hours after 90 days) Vacation Accrual Program (after 120 days) Free Kaiser One Pass fitness membership (eligibility requirements apply) Ramsey SmartDollar financial wellness program

Requirements:

High school diploma or equivalent required; associate degree coursework in Accounting/Business preferred. 2+ years of accounts payable experience in a construction or job-cost environment (required). Working knowledge of purchasing/receiving documentation and job-cost/cost-code coding (required). ProContractor experience (preferred) or similar construction ERP experience. Proficiency in Microsoft Office (Excel, Outlook) and strong data entry accuracy. Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines. Professional, service-oriented communication skills for working with vendors and internal stakeholders. Must pass pre-employment drug & background screening.