Accounts Payable Representative - Part-Time

PACIFIC RIDGE SCHOOL - 4.0

Carlsbad, CA Job Details Part-time $24.50 - $27.50 an hour 21 hours ago Qualifications Vendor relationship building Confidential information handling Cross-functional communication Full Job Description Position Summary The AP Representative plays a crucial role in meeting the day-to-day needs of the School's Business Office. This position requires trustworthiness with confidential information, flexibility, and a willingness to serve in various aspects of the business. The AP Representative should be a strong communicator, a self-starter, and possess a demonstrated ability to multi-task and switch between functions seamlessly. The ideal candidate will also be detail-oriented, a team player, and have experience working in an office setting, preferably in accounting. Essential Duties and Responsibilities (include, but are not limited to, the following):

Accounts Payable:

Maintain vendor accounts and relations Code and enter invoices and check requests Upload csv. files to issue payments through 3rd party payment processor Handle vendor-related inquiries and issues Process 1099s tax return for vendor at calendar year end Create and maintain a weekly payables report for management review Communicate regularly with budget managers, the Controller, and the CFO/OO regarding upcoming payments and outstanding invoices

Reconciliation and Reporting:

Enter checks into the Positive Pay system to prevent fraud and ensure secure payment processing Reissue stale-dated checks, and manage disbursement cancellations as needed Reconcile payments received via Venmo for student led initiatives ensuring accuracy and communication to stakeholders Provide support and assistance during financial audit for inquiries related to accounts payable functions. Keep track of recurring vendors for proper monthly accruals Assist with quarterly use tax returns for payables that require sales tax remittance Collaborate with filing business property tax returns for fixed asset invoices

Communication and Collaboration:

Support the Accounting Manager during the month-end close process by gathering necessary documentation and assisting with additional tasks to facilitate an efficient close Responsible for creating and maintaining the accounting files by fiscal year Other administrative duties as assigned Requirements 1-3 years of experience in Accounts Payable or other administrative role Proven track record of excellent work ethic, strong communication skills, personal drive, ability to multi-task and attention to detail Able to relate well with all School constituents and to provide timely and friendly service Preferred Skills Possess knowledge of and demonstrated experience: Microsoft Office Suite (i.e., Excel, Word and PowerPoint) Google Docs Database software Analytical mindset to evaluate process improvements and experience with systems implementation is preferred