Accounts Payable Coordinator Laurel Supply West Hollywood, CA Job Details Full-time $70,500 a year 3 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Employee discount Paid sick time Qualifications Hospitality Financial records management Attention to detail QuickBooks Organizational skills Full Job Description About the Role Laurel Supply is seeking an experienced and highly organized Accounts Payable Coordinator to support the day-to-day AP function for our grocery and retail operation. This role is responsible for accurate invoice processing, vendor account management, statement reconciliation, payment preparation, and resolving discrepancies between purchasing, receiving, inventory, and vendor billing. The ideal candidate is detail-oriented, comfortable in a high-volume vendor environment, and capable of independently identifying and resolving discrepancies. Key Responsibilities Process, review, code, and enter vendor invoices accurately and timely. Verify the appropriate vendor, account coding, approvals, pricing, quantities, and supporting documentation before processing. Reconcile vendor statements and research missing invoices, unapplied credits, duplicate charges, payment discrepancies, and aged balances. Prepare and support weekly check runs, ACH payments, and other approved vendor payments. Maintain complete and accurate vendor records, including W-9s and payment information. Communicate directly with vendors regarding invoice status, credits, balances, discrepancies, and payment timing. Coordinate with receiving, purchasing, inventory, and accounting teams to resolve invoice and delivery discrepancies. Match invoices to purchase orders and receiving documentation where applicable. Track and follow through on vendor credits, shortages, damages, pricing discrepancies, and billing adjustments. Reconcile employee credit card activity by reviewing transactions, ensuring receipts and supporting documentation are submitted, verifying proper coding and approvals, and following up promptly on missing or questionable charges. Assist with month-end AP close and provide supporting schedules or reconciliations as requested. Maintain organized electronic records consistent with company controls and audit requirements. Identify recurring AP issues, vendor concerns, or process gaps and escalate them promptly. Work cooperatively across departments, support team objectives, and take ownership of assigned responsibilities. Provide additional accounting and AP support as business needs evolve. Qualifications Minimum of 3 years of accounts payable, bookkeeping, or accounting experience preferred. Experience in grocery, retail, hospitality, distribution, or another high-volume vendor environment strongly preferred. Strong understanding of AP processes, basic accounting principles, and general ledger coding. Proficiency in QuickBooks Online and Microsoft Excel. Strong reconciliation and problem-solving skills. Excellent organization, follow-through, and attention to detail. Ability to prioritize competing deadlines and independently resolve discrepancies. High level of discretion when handling company, vendor, banking, and financial information.

Pay:

$70,500.00 per year

Benefits:

401(k) Dental insurance Employee discount Health insurance Paid sick time Paid time off Vision insurance

Work Location:

In person