Showroom Assistant Jasper Showroom West Hollywood, CA Job Details Full-time $30 - $35 an hour 14 hours ago Benefits Health insurance Dental insurance Flexible spending account Paid time off Vision insurance Qualifications Customer communication Sales support Teamwork Spreadsheets Administrative experience Accounting Accounting and finance experience Cross-functional collaboration Full Job Description About the Role We are seeking a highly organized, detail-oriented, and proactive Operations & Accounting Coordinator to support a high-end interior design showroom. This position combines order expediting, vendor coordination, client service, and accounting support. The ideal candidate enjoys keeping projects moving, maintaining accurate records, and working collaboratively in a fast-paced showroom environment. Key ResponsibilitiesAccounting & Administrative Support

• Process order payments and assist with accounts receivable, client deposits, and payment posting.
• Process vendor invoices and assist with accounts payable and vendor payment preparation.
• Follow up with vendors to obtain missing invoices and resolve billing discrepancies.
• Reconcile vendor statements and support credit card and payment reconciliations.
• Assist with order invoicing and work-in-progress reporting according to established procedures.
• Create weekly/monthly/quarterly sales analytics reports, quarterly sales commission reports, and ad hoc reports.
• Assist with new vendor setup and maintain vendor documentation.
• Verify resale documentation and support sales tax compliance records.
• Maintain organized electronic and physical records and assist with month-end reporting and special projects. Showroom Operation & Expediting
• Manage and track clients shipped orders from acceptance through final delivery and invoice.
• Coordinate with vendors, manufacturers, freight carriers, warehouses, and internal teams regarding order status and delivery timing.
• Follow up on vendor invoices outstanding, and shipping updates.
• Communicate clear and timely order status updates to showroom staff and clients.
• Help resolve shipping discrepancies, and delivery issues.
• Make sure new orders with client payments are submitted to vendors for processing.
• Maintain accurate order records, supporting documents, and electronic files. Qualifications
• At least 2 years of experience in order management, expediting, purchasing, logistics, accounting support, bookkeeping, accounts payable, accounts receivable, or a related role.
• Strong proficiency in Microsoft Excel and comfort working with accounting and order-processing systems.
• Excellent attention to detail, follow-through, and organizational skills.
• Ability to manage multiple priorities, deadlines, and frequent vendor follow-up.
• Strong written and verbal communication skills with a professional, service-oriented approach.
• Ability to work independently while collaborating effectively with showroom, sales, accounting, and operations teams.
• Experience with QuickBooks Online or similar accounting software is preferred.
• Experience in interior design, furniture, luxury goods, projects, purchasing, or showroom operations is preferred. What We Are Looking For
• A proactive problem-solver who takes ownership and closes the loop on open items.
• A dependable team member who is comfortable working with clients, designers, vendors, and freight partners.
• Someone who combines accuracy with urgency and understands the importance of complete documentation.
• A professional who values collaboration, accountability, and a positive work environment. Schedule & Compensation
• Full-time, Monday through Friday
• 8-hour shift, 9 am-5 pm
• In-person at the Santa Monica showroom

Pay:

$30.00 - $35.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Flexible spending account Health insurance Paid time off Vision insurance

Location:

West Hollywood, CA 90069 (Preferred) Ability to

Commute:

West Hollywood, CA 90069 (Preferred)

Work Location:

In person