We are looking for a dependable Bookkeeper to support the financial administration of a residential property portfolio in the East Bay, California. This role focuses on rent processing, payables, owner distributions, and trust accounting while maintaining accurate records and strong regulatory compliance. The ideal candidate is comfortable working in Yardi or AppFolio, manages reconciliations with precision, and brings a careful, service-minded approach to day-to-day bookkeeping.

Responsibilities:

• Record tenant payments through efficient batch processing methods and provide documentation for in-person transactions.
• Update owner and tenant ledgers in AppFolio by posting checks, electronic receipts, and other payment activity accurately.
• Prepare recurring financial reports, including rent status summaries and delinquency lists, for leasing and property management teams.
• Administer late charge assessments in line with lease terms and company guidelines.
• Establish vendor profiles with complete supporting records, then process invoices, utilities, insurance, taxes, and service contracts to the correct properties.
• Issue vendor payments by check or electronic method, prepare eligible year-end 1099 forms, and handle scheduled state and property tax disbursements.
• Calculate owner proceeds after fees and expenses, distribute funds through approved payment channels, and publish monthly statements through AppFolio owner portals.
• Complete monthly trust account and three-way reconciliations across bank activity, general ledgers, and sub-ledgers while monitoring balances for compliance.
• Manage tenant security deposit returns according to applicable regulations and maintain audit-ready trust accounting documentation.
• Set up new owners, properties, and units in AppFolio, confirm tax and banking details, and maintain secure physical and digital filing systems.