Accounts Payable Specialist Marina Mechanical Services Livermore, CA Job Details Full-time $32.00 - $37.50 an hour 1 day ago Benefits Profit sharing Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Employee stock ownership plan Qualifications Accounting systems Communication with suppliers Microsoft Excel Microsoft Outlook Financial issue resolution Job order costing Vendor relationship management Data entry Vendor communication Managing projects Billing issue inquiries Handling account queries Technical Proficiency Invoice dispute resolution Data analysis software

Full Job Description Benefits:

ESOP Health insurance Paid time off Profit sharing Training & development Vision insurance 401(k) 401(k) matching Competitive salary Dental insurance Marina Mechanical is searching for an experienced Accounts Payable Specialist. This position is full-time onsite in our Livermore office. The ideal candidate will have a background which includes construction accounting and strong data analysis. The candidate should be a team player that will possess the ability to work both independently and as a team, and the ability to take initiative and manage multiple tasks and projects at a time. Professional appearance and demeanor are essential.

Key Responsibilities Include:

Invoice Processing:

Collect vendor invoices and subcontractor billings, perform 3-way match, route invoices for approval, enter to accounting system,

Expense Management:

Collect and enter employee reimbursements to accounting system, and obtain approval for payment

Vendor and Subcontractor Management:

Submit vendor credit application, maintain accurate records, reconcile statements, resolve discrepancies, and ensure timely responses to vendor and subcontractor inquiries

Payment Execution:

Prepare and process check runs, ACH payments

Inventory Management:

Enter inventory issued to jobs

Month-End and Year-End Duties:

Assist with month-end close, prepare reports, and manage 1099s or other required documentation

Communication:

Serve as a point of contact for vendors regarding payment status, discrepancies, or inquiries, ensuring transparent and timely communication Other Duties as assigned by the Controller as needed

Required Skills and Qualifications Experience:

Typically 3-5 years in accounts payable, preferably within the construction industry, with familiarity in subcontractor billing and job costing

Technical Skills:

Proficiency in Microsoft Office (Excel, Word, Outlook) and construction accounting software; SAMPro/DBA is ideal; strong data entry and analytical skills Attention to

Detail:

Ability to accurately process invoices, reconcile accounts, and resolve discrepancies efficiently

Organizational Skills:

Capable of prioritizing workload, meeting deadlines, and managing multiple projects simultaneously

Communication and Problem-Solving:

Strong interpersonal skills to interact with vendors, subcontractors, and internal teams, and to resolve payment issues proactively

WHAT IS IN IT FOR YOU?

Marina Mechanical offers exceptional benefits comparable to the industry, including company contributions to medical, dental and vision, dollar for dollar 401(k) match to a set limit, paid time off and paid holidays. We are also employee owned (ESOP), therefore all non-collective bargained employees automatically become owners without cost. Marina Mechanical is an equal opportunity employer and makes employment decisions on the basis of merit and business need. We hire without consideration of any basis protected by law.