Accounting Technician III

This is a promotional opportunity for a current employee of Mariposa County's Treasury Tax Collector and County Clerk's Office.

DEFINITION

To perform difficult and complex accounting work involved in maintaining and reviewing financial and statistical data, and corresponding budgets and statements; and to perform related duties and responsibilities as required.

DISTINGUISHING CHARCTERISTICS

This is the advanced journey/lead level for the Accounting Technician series. Incumbents in this class work independently, perform the most complex duties in the series, and provide lead direction to other employees.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory/management staff. Exercises lead direction over lower level classification.

EXAMPLES OF ESSENTIAL FUNCTIONS

Maintains complex financial, statistical, budget or records. Maintains an accurate record of departmental expenditures, vendor information, and monitors contract activity. Assists the public with tax related issues. Assists with or prepares, processes and audits accounts payable transactions and contracts; researches vendor statements and vendor inquiries; posts and balances invoices; adds and codes all new accounts; reconciles checks. Allocates expenditures to appropriate coded accounts. Assists with or administers departmental supply purchasing process; maintains vendor lists, and assists department in RFP process; maintains and controls inventory. Handles several duties related to taxes: prepares and organizes all tax deposits in accounting system; prepares delinquent tax collection notices and records liens and DMV holds; processes refunds for duplicate or excess tax payments; prepares and submits various legal reports in accordance with applicable tax codes; reports tax and delinquent tax information to state agencies including the Franchise Tax Board, Intercept Program, and DMV; and prepares legal documents for recording tax sale properties, power-to-sell and verifies legal descriptions. Posts and balances general and subsidiary ledgers. Assists in the preparation, reconciliation, and input of budgets for a variety of funds. May assist with the preparation of all budget action forms for transfers and/or appropriations after reviewing for shortfall or program changes. Reconciles and maintains cash balances each month; maintains records of outstanding warrants; prepares monthly cash statements. Coordinates all aspects of tax sale auction. Performs technical financial or statistical record keeping. Prepares and maintains general and subsidiary accounts; prepare difficult accounting reports and correspondence; understands, interprets, and applies laws, rules, and regulations to specific work situations. Coordinates assignments, directs work, provides evaluation input, and trains subordinate staff engaged in accounting and clerical activities. Maintains effective working relationships with other employees, departments, agencies and the general public; present information verbally and in writing, clearly, concisely and effectively. Prepares periodic and special reports for the County, state and federal agencies. Maintains state and federal grant folders summarizing fiscal year activity for all departments. Performs workers compensation reconciliation for the County and prepares remittances to workers compensation claims administrator. Balances departmental cash statements, certifies collections, and prepares remittances to the state. Balances the activities of various employee benefits insurances such as AFLAC and processes refund payments to employees. Files tax returns on behalf of the County for sales and use tax; prepares remittance to the State. Processes 1099 tax forms and submits to County vendors. Posts cost accounting related working capital and by object expenditure ledgers and records. Receives and deposits monies in appropriate funds. Maintains inventory control accounting systems. Audits a variety of records, statements, invoices, receipts, contracts, credit card statements, recap sheets, etc. Maintains accurate records. Works on a variety of special projects as assigned. May act as back-up for or assist with general clerical functions or other departmental functions such as front desk operations, answering inquiries on the phone, by email, or in person, making and answering radio calls, and other general administrative support duties. May act as back-up or assist with verifying deposits from other departments and compiling cash and check deposits to the bank; balancing investments, bank accounts and interest payments, and preparing daily reports. Provides lead direction and/or supervision and training to other employees Performs related duties as assigned.

Experience :

Two years of full-time equivalent experience as an Accounting Technician II position in Mariposa County. OR Five years of full-time equivalent responsible technical accounting experience, preferably in a governmental setting.

Education:

High school diploma or GED equivalent.

Substitution:

(

NOTE:

This substitution only applies to the outside experience pattern): Completion of 15 semester units of college level coursework in accounting may substitute for one year of the required experience. A copy of your college transcript(s) must be attached to your application if using this substitution to qualify. OR An Associate of Arts degree in accounting may substitute for two years of the required experience. A copy of your college transcript(s) must be attached to your application if using this substitution to qualify.

Additional Requirements:

Possession of a valid California driver's license. Under certain circumstances, the Human Resources Director may accept a valid driver's license from another state if applicant acknowledges his/her intent to acquire a California driver's license within three months by signing an acknowledgement form.

EMPLOYMENT STANDARDS

Knowledge of:

Advanced computer systems and applications. Proper office methods, practices, and procedures including filing systems, and letter/report writing. Pertinent state, federal and county laws, rules and regulations relating to accountability of funds. Governmental budgetary principles, practices, and record keeping. Accounting and bookkeeping principles and practices. Advanced arithmetic functions.

Ability to:

Perform the more difficult and complex statistical or record keeping work involving use of considerable amount of judgment and requiring speed and accuracy. Prepare clear and concise financial or statistical statements and reports. Understand, interpret, and apply laws, rules, and regulations to specific work situations. Independently handles and performs the more difficult technical accounting functions at the paraprofessional level. Interpret, explain, and enforce department and County policies and procedure. Understand, interpret, and communicate payroll procedures, rules, and regulations. Operate modern office equipment including typewriters, calculators and computer terminals. Type accurately at a rate required for successful job performance. Understand and execute both oral and written instructions. Maintain effective working relationships with other employees, departments, agencies, and the general public, Present information verbally and in writing, clear, concisely, and effectively. Provide lead direction and/or direct supervision to assigned staff including assigning, evaluating, training, etc.

TYPICAL WORKING CONDITIONS

Work is performed in a normal office environment.

TYPICAL PHYSICAL REQUIREMENTS

Requires the ability to sit at a desk for long periods of time and intermittently walk, stand, stoop, kneel, crouch and reach while performing office duties: lift and/or move light weights; use hands to finger, handle or feel objects, tools or controls. Must be able to maintain effective audio, visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating office equipment. Must be able to use a telephone to communicate verbally and a keyboard to communicate through written means, to review information and enter/retrieve data, to see and read characters on a computer screen.

THE SELECTION PROCESS

All interested applicants must complete and submit a job application including any required supplemental questionnaires, and attach any required documentation. For those who meet the minimum qualifications, a competitive evaluation of the training and experience described on your application or supplemental questionnaire, a written examination, a structured oral interview, a performance rating, or a combination of any of these, may be performed. You will be scored based on that competitive evaluation. This process may be altered if there are ten or less applicants that qualified.