We are looking for an Accounts Payable Specialist to support a contractor-focused organization in Oakland, California on a part-time basis. This is a Contract position suited for an individual who can manage invoice processing, payment coordination, and accurate financial recordkeeping in a fast-paced environment. The ideal candidate brings hands-on accounts payable experience and is comfortable working with accounting platforms to ensure timely and accurate transaction handling.

Responsibilities:

• Process vendor invoices from receipt through approval, ensuring charges are assigned to the correct accounts and cost categories.
• Review invoice details for accuracy, resolve discrepancies with internal teams or suppliers, and maintain complete supporting documentation.
• Prepare and distribute payments through ACH transactions and scheduled check runs while meeting established deadlines.
• Enter and update accounts payable activity in QuickBooks Online orNetSuite to keep financial records current and reliable.
• Reconcile payable transactions against statements and internal records to identify and correct outstanding issues.
• Coordinate with project, operations, and finance personnel to confirm coding, approvals, and payment status.
• Maintain organized AP files and reporting data to support audits, month-end close activities, and financial transparency.