Accounts Payable Specialist CEN LLC Ontario, CA Job Details Full-time From $28 an hour 3 hours ago Benefits Profit sharing Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance Employee discount Life insurance Paid sick time Qualifications Electronic fund transfers Customer communication Wire transfer payment processing Bank transfers Corporate accounting Manufacturing facility experience Continuous improvement Attention to detail Invoice data entry Associate's degree Quality data entry Full Job Description Company Overview CalExotics is the leading brand of intimate products for the adult consumer around the globe. It was founded by its current CEO, Susan Colvin, a pioneer of this industry, that started the company over 32 years ago in order to create products that were better suited for women. Overview We are seeking an AP Specialist who will be responsible for the accurate and timely processing of supplier invoices, expense reports, and payment transactions within a manufacturing setting. This role ensures that vendor accounts are maintained accurately and that payments are made in accordance with company policies, terms, and controls. The AP Specialist works closely with purchasing, receiving, and finance teams to support production and operational needs. The ideal candidate will be highly organized, capable of handling high-volume invoice processing, and committed to continuous improvement of AP functions.

Essential Duties:

• Review, verify, and enter vendor invoices into Microsoft Dynamics Nav, ensuring proper coding, documentation, and approvals. Perform 2-way and 3-way matching of invoices with purchase orders and receiving documents to ensure accuracy and compliance. Process a high volume of vendor invoices; verify information with appropriate departments. Monitor AP aging and follow up on overdue items to ensure timely resolution. Respond to vendor inquiries and reconcile vendor statements; investigate and correct discrepancies. Review, verify, and update daily invoice registers to confirm accurate payment processing. Maintain organized and complete documentation according to internal policies and accepted accounting practices. Validate invoices received electronically, reconcile supplier aging, and generate weekly payment support reports. Process and track freight and logistics invoices related to international shipments. Assist with month-end, quarter-end, and year-end close activities and reconciliations. Maintain vendor master data, including vendor setup, changes, and maintenance. Assist with company credit card reconciliations, ensuring receipts and documentation are properly submitted. Process and track employee expense reimbursements according to company policies. Support month-end close activities, including accounts payable and receivable reconciliations. Conduct regular sub-ledger to general ledger reconciliations. Match payment remittances with paid invoices and prepare batches for data entry and GL verification. Proactively troubleshoot and resolve outstanding issues related to accounts payable.

Required Knowledge, Skills, and Abilities:

Proven experience in accounts payable functions within a corporate accounting environment Strong knowledge of accounting concepts including debits & credits, double entry bookkeeping, and general ledger accounting Experience processing high volumes of vendor invoices. Familiarity with ACH payments, wire transfers, and credit card reconciliations. Experience working with international vendors, freight invoices, or logistics documentation. Demonstrates sufficient experience, discipline, attention to detail and urgency sense. Strong attention to detail and accuracy in data entry, documentation and problem-solving skills. Proficiency in ERP systems (Microsoft Dynamics Nav) is a plus and Microsoft Excel is an advantage. Ability to prioritize workload in a high-volume, deadline-driven environment. Good communication skills for interacting with customers and internal departments. Education, Experience, and/or

Required Licenses:

Associate's degree in accounting, Finance, or a related field preferred. 3+ years of experience in Accounts Payable or similar finance role. Experience in manufacturing or technical environments is a plus. Join us in a role that is essential to our operational success! We value proactive team members who thrive on accuracy, efficiency, and continuous improvement. If you're passionate about financial processes and eager to contribute to a vibrant organization dedicated to excellence—apply today!

Pay:

From $28.00 per hour

Benefits:

401(k) Dental insurance Disability insurance Employee discount Flexible spending account Health insurance Life insurance Paid sick time Paid time off Profit sharing Vision insurance

Work Location:

In person