Job Summary We are seeking a detail-oriented and proactive Finance Clerk to join our finance team. The Finance Clerk supports the accurate and timely processing of Smee Homes financial and construction-related records. This position enters vendor and subcontractor invoices into QuickBooks, confirms invoice and purchase amounts against approved bid cards and supporting documentation, and assists with accounts payable, job-cost accuracy, and document control. The Finance Clerk also manages the administrative requirements of the company's wrap insurance program, coordinates with subcontractors and internal departments, and maintains complete records so that payments, insurance reporting, and project costs remain accurate and compliant. The position serves as the designated backup to the Logistics Coordinator for routine transactional and administrative logistics functions. Primary Responsibilities Reports directly to the Controller. Serves as the designated backup to the Logistics Coordinator during absences, peak workloads, or other operational needs. Receives, reviews, and enters vendor and subcontractor invoices into QuickBooks accurately and within established timelines. Codes invoices to the correct company, community, lot, vendor, account, and job-cost category. Confirms invoice, purchase order, and change-order amounts against approved bid cards, contracts, and other supporting documentation before processing. Identifies pricing, quantity, coding, approval, or duplicate-payment discrepancies and coordinates corrections with the appropriate department or vendor. Verifies that invoices contain required approvals and documentation before including them in the payment process. Maintains accurate accounts-payable records, invoice images, vendor files, statements, and payment support documents. Assists with vendor statement reconciliation, open-invoice review, payment-status research, and resolution of account discrepancies. Coordinates with the Logistics Coordinator, construction team, purchasing, and Controller to maintain accurate job costs and payment records. Updates invoice and payment information in Buildertrend or other company systems as required and confirms consistency with QuickBooks records. Reviews and processes FOAs, change orders, and SOAs within established procedures and delegated approval authority. Coordinates routine subcontractor bid requests, receives and organizes bid responses, and updates bid cards and related records after approvals are received. Uploads start-sheet packets, contracts, change orders, bids, and related supporting documents into Buildertrend. Communicates with subcontractors regarding bid requests, documentation, payment status, insurance requirements, and routine account questions. Confirms that work completion and required approvals are documented before invoices are released for payment processing. Manages administrative tracking for the company's wrap insurance program, including subcontractor enrollment, exclusions, compliance documents, and status records. Collects and maintains insurance information such as certificates, payroll or labor reporting, subcontract values, work classifications, project assignments, and completion documentation, as required by the program. Monitors wrap insurance deadlines, missing information, renewals, and compliance issues and follow up with subcontractors and internal teams. Prepares and submits required wrap insurance reports and supporting records and assists with audits and project closeout documentation. Maintains vendor tax and insurance documentation, including Forms W-9 and certificates of insurance, and escalates missing or expired items before payment when required. Supports construction draw preparation, job-cost review, reconciliations, audits, and financial reporting by providing complete and accurate documentation. Tracks lending-draw documentation by subdivision and assists with utility-provider forms and required submissions. Assists with purchasing coordination and material procurement when providing backup coverage. Audits Buildertrend records for completeness and consistency with QuickBooks, approved bid cards, purchase orders, change orders, and project documentation. Maintains current backup access to logistics procedures, trackers, vendor contacts, recurring deadlines, and reporting requirements. Prepares logistics and financial status reports, including weekly KPI information, when providing coverage for the Logistics Coordinator. Protect confidential financial, employee, vendor, and company information. Prepares requested status reports and promptly communicates unresolved discrepancies or compliance concerns to the Controller. Escalates subcontractor selection, contract changes, significant pricing disputes, payment authorization, and other matters outside delegated authority to the Logistics Coordinator, Controller, or Chief Operating Officer. Performs other related duties as assigned.

Professional & Technical Knowledge:

1) High school diploma or General Educational Development (GED) certificate required; coursework in accounting, bookkeeping, or business administration preferred. 2) One or more years of accounts-payable, bookkeeping, construction accounting, or related administrative experience preferred. 3) Working knowledge of invoice processing, purchase orders, change orders, vendor statements, and basic accounting controls. 4) Understanding of job-cost coding and the relationship between approved bids, commitments, invoices, and project budgets. 5) Ability to review detailed financial documents, identify discrepancies, and follow issues through resolution. 6) Strong organization, accuracy, follow-through, and document-management skills. 7) Ability to manage recurring deadlines and multiple priorities in a fast-paced construction environment. 8) Ability to communicate clearly and professionally with subcontractors, vendors, insurance representatives, and internal teams. 9) Ability to maintain confidentiality and exercise sound judgment when handling financial and personnel information.

Technical Skills:

1) Proficiency in QuickBooks Desktop, including invoice entry, vendor records, account coding, and transaction research. 2) Proficiency in Microsoft Excel for tracking, reconciliation, reporting, and basic data analysis. 3) Proficiency in Microsoft Word and Outlook for documentation and business communication. 4) Experience with Buildertrend or a similar construction management platform preferred. 5) Ability to learn and maintain wrap insurance portals, vendor-compliance systems, and electronic document repositories.

Licenses & Certifications:

Driver's license required

Physical Demands:

The physical demands described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to sit and use repetitive hand movements to type and grasp. The employee is frequently required to stand and walk and may occasionally lift and/or move up to 20 pounds.

Pay:

$23.00 - $29.00 per hour Expected hours: 40.0 per week

Work Location:

In person