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HD
HR Direct Services
Accounts Payable Clerk
Career Insights for Accounts Payable / Receivable Clerk
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Scorecard
Based on California data
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What they do
An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
$50,497 / year median in California
-16% projected decline
Job Description
Position Summary We are seeking a detail-oriented and organized Accounts Payable Clerk to join our accounting team. This role is responsible for the accurate and timely processing of vendor invoices and payments, expense and company card verification, vendor reconciliations, and month-end support. The ideal candidate has hands-on accounts payable experience, strong attention to detail, ERP system knowledge, and the ability to work independently in a fast-paced manufacturing environment. Essential Duties and Responsibilities Monitor the accounts payable email inbox and process incoming vendor invoices in a timely manner. Review, match, and enter vendor invoices using 3-way matching procedures. Apply accurate general ledger (GL) coding to invoices. Research and resolve invoice discrepancies, including pricing and quantity variances, by collaborating with internal departments. Review received-not-yet-invoiced reports to ensure all invoices are captured and posted accurately. Payment Processing Assist with weekly check runs and electronic payment processing in accordance with vendor payment terms. Post payments in the ERP system and upload checks for positive pay processing. Download and review daily bank activity to ensure accurate payment records. Vendor Reconciliation Reconcile vendor statements and resolve discrepancies related to pricing, quantities, or payment status. Monitor vendor portals to ensure invoices and payments are recorded completely and accurately. Maintain positive vendor relationships through professional communication and prompt issue resolution. Expense and Company Card Auditing Review employee expense reports and company card transactions for policy compliance. Process approved reimbursements and reconcile supporting documentation. Verify company card receipts and ensure complete and accurate recordkeeping. Month-End and Audit Support Assist with accounts payable accruals and AP aging reports. Prepare documentation and support schedules for internal and external audits. Help ensure compliance with accounting policies and procedures. Administrative Support Maintain organized electronic and physical filing systems for vendor records and accounts payable documentation. Perform additional accounting and administrative duties as assigned. QualificationsRequired Minimum of 1 year of accounts payable or general accounting experience. Knowledge of standard accounts payable processes, including 3-way matching and GL coding. Experience working with ERP or accounting software systems. Proficient in Microsoft Excel and other Microsoft Office applications. Strong attention to detail, organizational skills, and accuracy. Ability to manage multiple priorities and meet recurring deadlines. Strong written and verbal communication skills. Authorized to work in the United States without sponsorship. Preferred Associate's degree in Accounting, Finance, or a related field. Experience in a manufacturing environment. Experience with IFS ERP software.