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BEARCloud, Inc.
Accounts Payable Clerk
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Job Description
Our client, a medical center in Rancho Mirage, CA, is seeking an experienced Accounts Payable Clerk for an initial 3-month contract with the potential for extension.
Responsibilities Prepare, review, and enter invoices, ensuring accurate invoice numbers, vendor information, mailing addresses, dollar amounts, and applicable comments. Analyze and code invoices and supporting documentation to the appropriate General Ledger (GL) accounts. Maintain recurring payable vendor accounts to ensure automatic payments are processed accurately and on time. Record accruals to ensure expenses are posted to the correct GL account, fiscal year (FY), and fiscal period (FP). Maintain accurate 1099 information, including vendor master setup and payment detail, to support accurate annual filings. Track and record California Form 587 requirements to support accurate quarterly and annual filings. Manage assigned vendor accounts and ensure payments are processed according to established department guidelines and payment terms. Process properly executed in-house check requests within established timelines. Resolve vendor account discrepancies and payment disputes by reviewing documentation and identifying appropriate solutions. Maintain compliance with the organization's Code of Conduct and applicable compliance policies. Maintain confidentiality and accuracy when handling financial and vendor information. Learn new processes and procedures quickly, follow instructions, and seek clarification when necessary. Perform other duties as assigned. Skills & Qualifications Strong attention to detail and commitment to accuracy. Ability to work effectively as part of a team. Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint. Ability to use a 10-key by touch. Typing speed of approximately 40-50 WPM. Strong written and verbal communication skills. Ability to read, write, and speak English fluently. Ability to maintain confidentiality. Ability to sit for extended periods, perform high reaches, and lift up to 25 pounds. Requirements High school diploma, GED, or higher-level degree. Minimum of 3 years of accounts payable experience in a centralized purchasing and receiving environment.
SCHEDULE
4 days, 6 hours per dayThe ideal candidate will have strong accounts payable experience, excellent attention to detail, and the ability to accurately process invoices, maintain vendor accounts, and ensure expenses are properly coded and recorded.Responsibilities Prepare, review, and enter invoices, ensuring accurate invoice numbers, vendor information, mailing addresses, dollar amounts, and applicable comments. Analyze and code invoices and supporting documentation to the appropriate General Ledger (GL) accounts. Maintain recurring payable vendor accounts to ensure automatic payments are processed accurately and on time. Record accruals to ensure expenses are posted to the correct GL account, fiscal year (FY), and fiscal period (FP). Maintain accurate 1099 information, including vendor master setup and payment detail, to support accurate annual filings. Track and record California Form 587 requirements to support accurate quarterly and annual filings. Manage assigned vendor accounts and ensure payments are processed according to established department guidelines and payment terms. Process properly executed in-house check requests within established timelines. Resolve vendor account discrepancies and payment disputes by reviewing documentation and identifying appropriate solutions. Maintain compliance with the organization's Code of Conduct and applicable compliance policies. Maintain confidentiality and accuracy when handling financial and vendor information. Learn new processes and procedures quickly, follow instructions, and seek clarification when necessary. Perform other duties as assigned. Skills & Qualifications Strong attention to detail and commitment to accuracy. Ability to work effectively as part of a team. Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint. Ability to use a 10-key by touch. Typing speed of approximately 40-50 WPM. Strong written and verbal communication skills. Ability to read, write, and speak English fluently. Ability to maintain confidentiality. Ability to sit for extended periods, perform high reaches, and lift up to 25 pounds. Requirements High school diploma, GED, or higher-level degree. Minimum of 3 years of accounts payable experience in a centralized purchasing and receiving environment.