Accounting Data Entry Assistant AMS Roofing - 4.0 Riverside, CA Job Details Full-time $25.70 - $30.95 an hour 6 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance Qualifications Spanish Confidential information handling Spreadsheets English Administrative experience Typing Office experience Full Job Description Position Summary The Accounting Data Entry Assistant supports the accounts payable and accounts receivable functions by entering, organizing, and verifying financial records with speed and accuracy. This is a direction-following, detail-focused role. The assistant does not make accounting decisions or approve payments; they execute clearly defined tasks, keep records clean, and flag anything that looks off. Core Responsibilities Accounts Payable (Vendor Bills) Enter vendor invoices, subcontractor pay applications, and receipts into the accounting system with correct vendor, job/project number, cost code, amount, and due date Match invoices to purchase orders, delivery tickets, or signed work orders before entry Scan, name, and file invoices to the correct digital folder (by vendor and by job) Prepare check-run and payment batches for review and approval Log lien releases and W-9s received from vendors and subcontractors; note which ones are missing Enter credit card and fuel statements, coding each line to the correct job Accounts Receivable (Customer Billing) Enter customer invoices, progress billings, and change orders as directed Record incoming payments (checks, ACH, credit card) and apply them to the correct invoice Prepare and log bank deposits Maintain the AR aging list and flag accounts past 30/60/90 days Assemble billing packages (invoice, backup, lien release, certified payroll if required) per instructions Records and General Support Keep vendor and customer records up to date (addresses, contacts, insurance certificate expirations) Reconcile monthly vendor statements against entered invoices and report discrepancies Assist with month-end data pulls and simple spreadsheet updates Answer routine vendor/customer questions about invoice status; escalate anything beyond status lookups Other administrative data entry as assigned (timesheet entry, project logs, insurance tracking) Requirements Must have Typing speed Strong attention to detail — able to catch transposed numbers, duplicate invoices, and missing backup Follows written and verbal instructions precisely and asks questions when unclear Working knowledge of Excel (sorting, filtering, basic formulas) and email Reliable, punctual, and comfortable with repetitive, high-volume work Ability to handle confidential financial information with discretion Nice to have Prior AP/AR, bookkeeping, or office experience (1+ year) Experience with QuickBooks, Sage 100 Contractor, Foundation, or similar accounting software Familiarity with construction terms: job costing, progress billing, retention, lien releases, certified payroll Bilingual English/Spanish Performance Standards 99%+ entry accuracy on audited batches Invoices entered within 2 business days of receipt Payments applied within 1 business day of receipt All filed documents findable by vendor/customer name and job number Discrepancies flagged the same day they are found, not silently corrected

Pay:

$25.70 - $30.95 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person