Description

ACCOUNTING SPECIALIST - AP

Responsibilities:

• Process and record vendor invoices in the accounting system, confirming that coding, approvals, supporting documentation, payment terms, and vendor details are complete and accurate before posting.
• Track invoices through approval channels and coordinate with internal teams to resolve missing information, incomplete documentation, or delayed authorizations that could impact payment timing.
• Prepare payment batches and cash disbursements using approved methods such as wires, checks, and bank transfers, while validating invoice support, due dates, and available cash.
• Review payment activity through completion and address exceptions such as returned payments, duplicate transactions, rejected items, or other discrepancies in a timely manner.
• Assist with vendor setup and maintenance by collecting required tax and banking documentation and ensuring changes to payment instructions are independently verified before use.
• Reconcile vendor statements, accounts payable activity, bank or cash accounts, and subledger balances, researching variances and documenting resolutions clearly.
• Contribute to month-end and year-end close by evaluating unpaid invoices, pending approvals, accrual needs, and other outstanding liabilities across assigned entities.
• Maintain organized records, trackers, logs, and reconciliation support to strengthen audit readiness, reporting accuracy, and visibility into open items and processing risks.
• Follow company policies, internal controls, and segregation-of-duties standards, escalating unusual transactions, potential control issues, or suspicious vendor changes when identified. Requirements
• Experience in accounts payable, staff accounting, or a similar accounting support role.
• Working knowledge of general ledger activity, journal entries, and account reconciliations.
• BA/BS degree in Accounting or Finance
• Strong organizational skills with the ability to follow deadlines, prioritize tasks, and resolve exceptions efficiently.
• Clear communication skills for coordinating with vendors, managers, and cross-functional stakeholders.
• Commitment to confidentiality and adherence to internal controls and approval requirements.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .