Spaulding McCullough & Tansil LLP ("SMT") is a premier full-service law firm located in the heart of Sonoma County's wine country, just north of San Francisco. Our firm has an unwavering commitment to creating value and delivering exceptional results for our clients. We understand that we are only as strong as our team and we aim to be our best by, first and foremost, helping our team members meet their professional goals. We seek the best candidates who put the team first (as evidenced by their commitment to our values of diligence, trust, transparency, honesty, candor, and the pursuit of excellence without sacrificing a strong work-life balance for our attorneys or staff). We pride ourselves on providing a collaborative and dynamic work environment where talented legal professionals can thrive.

Summary:

The Accounting Assistant performs a variety of general accounting support tasks in the Firm's accounting department with efficiency, a great deal of accuracy and attention to detail. This position requires work at the Firm's office in downtown Santa Rosa. Essential Duties and Responsibilities include the following and must be performed with a high degree of accuracy and efficiency while ensuring compliance with the Firm's Confidentiality Policy, including safeguarding confidential and personal information of clients and employees. Other duties may be assigned. Process accounts payable, including reviewing invoices, obtaining payment approvals, entering and posting invoices in QuickBooks and the firm's practice management software, and maintaining vendor records. Communicate with vendors and suppliers regarding invoices, payment status, and account inquiries. Obtain, maintain, and organize vendor W-9 forms and assist with annual 1099 preparation and filing. Process client payments, trust deposits, and other receipts, ensuring accurate entry and reconciliation between accounting and practice management systems. Prepare trust checks and record trust-account activity in accordance with firm procedures. Perform bank account, trust account, and general ledger reconciliations. Reconcile credit card statements, employee expense reports, and reimbursement requests. Verify client and matter accounting information to ensure accurate billing and reporting. Maintain organized electronic and physical accounting records and supporting documentation. Prepare monthly accounts receivable reports, aging reports, billable hours reports, and other financial reports for attorneys and management. Respond to attorney, staff, vendor, and occasional client inquiries regarding billing, payments, and account activity. Assist with check processing, deposits, and other day-to-day accounting transactions. Support the overall operation of the accounting department and provide general administrative assistance as needed.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High School degree required; Associate's or Bachelor's degree preferred 2 years of recent Accounting experience; law firm experience is a plus but not required. Proven experience with cash-basis accounting and accounting principles Strong MS Excel skills Accuracy and attention to detail; strong aptitude for numbers Competency in QuickBooks, MS Office - Word, Excel, and Outlook Mastery in ten-key calculator

Certificates, Licenses, Registrations:

Driver's License or reliable transportation during the workday

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies:

To perform the job successfully, an individual must demonstrate the following competencies:

Quality:

Demonstrates accuracy and thoroughness, attention to detail with excellent proofreading skills; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Quantity:

Meets productivity standards; completes work in timely manner; strives to increase productivity.

Problem-solving:

Identifies and resolves problems in a timely manner; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Client Service:

Responds promptly to client needs; meets commitments; maintains client confidentiality.

Interpersonal Skills:

Focuses on solving conflict, not blaming; listens to others without interrupting; keeps emotions under control; reacts well under pressure; treats others with respect; remains open to others' ideas and tries new things; accepts responsibility for own actions; follows through on commitments.

Communication:

Communicates clearly and effectively both verbally and in writing; keeps others informed of project progress, delays, problems and changes; speaks clearly and respectfully in positive and negative situations; listens and gets clarification; edits work for spelling and grammar; able to read and interpret written information; demonstrates attention to detail.

Planning/Organizing:

Prioritizes and plans work activities; able to manage multiple requests, assess priorities and achieve solutions under deadlines; uses time efficiently.

Organizational Support:

Follows policies and procedures; completes tasks correctly and on time.

Attendance/Punctuality:

Is consistently at work and on time; ensures work responsibilities are covered or transferred to another person when planning to be out of the office (not required when time off is for sick leave); arrives at meetings and appointments on time. This may be an excellent part-time opportunity for an experienced accounting professional who can independently manage the responsibilities of the position with a high degree of efficiency and accuracy. We are also open to candidates who are earlier in their accounting careers and may require a full-time schedule while developing proficiency in all aspects of the role.

Job Type:

Part-time Pay:

$30.00 - $40.00 per hour

Benefits:

401(k) 401(k) matching Paid time off Retirement plan

Work Location:

In person