Accounts Payable Clerk Prime Level Construction LLC Santa Rosa, CA Job Details Part-time From $20 an hour 20 hours ago Qualifications Filing Scanning Attention to detail QuickBooks Online Organizational skills Office experience Full Job Description Position Summary Prime Level Construction is seeking a reliable, organized, and highly detail-oriented Part-Time Accounts Payable & Administrative Assistant to support our growing construction company. The position will initially focus primarily on accounts payable and vendor management , with approximately 10 hours per week. However, we are looking for someone who can grow with the company. As the employee demonstrates accuracy, reliability, and the ability to work independently, the position may expand into additional administrative and office responsibilities, with the opportunity for increased hours and compensation . Primary Accounts Payable Responsibilities Enter vendor invoices and bills into QuickBooks Online accurately and timely. Review invoices for correct vendor, invoice number, date, amount, and payment terms. Assign expenses to the correct customer/project for job costing . Properly categorize materials, subcontractors, equipment, rentals, and other project-related expenses. Identify invoices that are missing project information or proper documentation and obtain clarification before entering them. Maintain accurate vendor information and records. Reconcile vendor bills and payments against monthly vendor statements . Identify missing invoices, duplicate invoices, credits, past-due balances, and other discrepancies. Communicate directly and professionally with vendors regarding invoices, statements, credits, and payment status. Prepare approved vendor bills for payment. Print and prepare vendor checks. Mail checks and vendor correspondence. Maintain organized electronic and paper AP records. Communicate discrepancies or unusual charges to management/bookkeeping before payment is issued. Administrative Responsibilities & Growth Opportunities As the position grows, additional responsibilities may include: General office organization and administrative support. Printing, scanning, filing, and mailing documents. Maintaining organized electronic and physical company files. Assisting with vendor and subcontractor paperwork. Collecting and maintaining W-9s, certificates of insurance, licenses, and vendor packets . Following up on missing documents from vendors and subcontractors. Assisting with employee paperwork and personnel files. Organizing incoming mail and company correspondence. Assisting with project documentation and job files. Helping maintain customer, vendor, and project records. Assisting with timecard documentation and other payroll-related administrative tasks. Supporting management and the accounting department with additional administrative projects as needed. Qualifications QuickBooks Online experience preferred. Previous accounts payable, bookkeeping, or administrative experience preferred. Construction accounting or job costing experience is a plus . Strong attention to detail and accuracy. Strong organizational skills. Comfortable communicating with vendors by phone and email. Ability to prioritize tasks and meet deadlines. Ability to work independently after training. Comfortable learning new systems and taking on additional responsibilities. Ability to handle confidential employee, vendor, and financial information appropriately. Must be willing to ask questions when something is unclear rather than guessing. Ideal Candidate We are looking for someone who wants more than just a temporary 10-hour-per-week position. The ideal candidate is interested in growing with Prime Level Construction and gradually taking ownership of additional office and administrative responsibilities. This person should be dependable, proactive, detail-oriented, and willing to learn. Accuracy is especially important because vendor expenses are tracked by individual construction projects and directly affect our job costing and financial reporting. Someone who consistently demonstrates strong performance, reliability, and initiative will have the opportunity to take on additional hours, expanded responsibilities, and increased compensation as the position develops.

Starting Schedule:

Approximately 10 hours per week

Starting Pay:

$20.00 per hour

Potential:

Increased hours, responsibilities, and compensation based on performance and company needs.

Pay:

From $20.00 per hour Expected hours: 10.0 per week

Work Location:

In person