Accounts Payable Coordinator- Hybrid- onsite in Temecula CA. 2 days a week. Pharmaceutical. This role is directly responsible for accounts payable processing of both inventory and non-inventory, packaging and freight invoices. Incumbent is also responsible for processing disbursements via different payment method types and reconciling of vendor and general ledger accounts. This position requires interaction with vendors, bank or other external auditors, department managers, other FFF associates, and Finance Department personnel. Essential Functions and Duties

• Process inventory and operating expense payables under their responsibility, ensuring company liabilities are accurately and timely recognized, adequately documented and appropriately authorized in accordance with company policies and procedures.
• Prepare payment proposals for check runs, freight, EFT or credit card payments.
• Manage AP Email inbox. Route invoices to appropriate manager/approver. Respond to internal and external accounts payable calls in a timely and professional manner.
• Reconcile vendor statements for vendors monthly. Request invoices or credit/debit memos as necessary to keep accounts current.
• Work with pharmacy inventory and nursing supervisors to process, research and resolve disputed invoices and other issues to mutual satisfaction.
• Maintain accurate and detailed records for all debit memos created for inventory price changes. Ensure that all debit memos are communicated to the appropriate vendor and old outstanding items are communicated to management.
• Review and maintain accurate "return" detail for inventory items and product complaints. Analyze returned inventory general ledger account and book appropriate entries. Collect on returns as needed.
• Maintain accurate analysis of the Goods Received not Invoiced general ledger account. Research and resolve problem items. Propose journal entries or clearing if required.
• Receive, scan and file incoming mail. Maintain AP files and support AP Specialists with filing needs.
• Support all internal and external audit activities associated with accounts payable.
• Ensure vendors are setup with accurate W-9's on file for all active vendors.
• Create, audit, and distribute all 1099s with the appropriate vendors and the Internal Revenue Service.
• Back up accounts payable processing for other AP staff members if needed.
• Create and/or update written documentation for all of the above-mentioned responsibilities.
• Continuously strive to improve processes, service quality to internal and external customers.
• Adheres specifically to all company policies and procedures, Federal and State regulations and laws.
• Display dedication to position responsibilities and achieve assigned goals and objectives.
• Represent the Company in a professional manner and appearance at all times.
• Understand and internalize the Company's purpose; Display loyalty to the Company and its organizational values.
• Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
• Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds.

• Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
• Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
• Other duties as assigned

Education, Knowledge, Skills and Experience Required Education:

• High school diploma required.
• Some college preferred.

Required Knowledge:

• Understanding of basic accounting concepts.

Required Experience:

• Minimum of five (5) years Accounting related experience required.
• Previous A/P experience in online three-way inventory matching required

Required Skills:

• Must have strong organizational skills
• Strong analytical and communication skills are required
• Intermediate computer skills, including experience with Microsoft Office Excel and a fully integrated ERP system, preferably SAP
• Must have effective verbal and written communication skills
• Must have the ability to work with limited supervision and as part of a team
• The ability to document formal policies and procedures of accounting processes as they relate to our company and subsidiaries.

Preferred Skills:

• Sound decision-making abilities
• Strong interpersonal skills; excellent verbal and written communication skills; strong negotiation skills; strong analytical skills; organized; detail- oriented; ability to prioritize work; ability to recommend solutions to a wide variety of problems and work with minimal supervision; self-starter; team player.

Pay:

$21.50 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person