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Promate Produce USA
Administrative Assistant / Accounts Receivable
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Job Description
Overview We are seeking a dynamic and detail-oriented Administrative Assistant with a strong focus on Accounts Receivable to join our team. This vital role combines administrative support with financial responsibilities, ensuring smooth operations of billing. The ideal candidate will be proactive, organized, and possess a solid understanding of accounting principles and financial software systems. Your energetic approach will help drive efficiency, accuracy, and exceptional customer service across our organization. Duties Manage accounts receivable activities, including invoicing using accounting software such as QuickBooks. Process billing and ensure timely issuance of invoices Perform data entry and maintain accurate records in spreadsheets and accounting systems. Conduct analysis of accounts receivable aging reports to identify overdue accounts and initiate collection efforts with clients via phone or email while maintaining professional communication standards. Provide exceptional customer service by responding promptly to client inquiries related to billing or account status while demonstrating excellent phone etiquette. Requirements Proven experience in accounting with a focus on accounts receivable Strong knowledge of accounting concepts including double entry bookkeeping, debits & credits Proficiency in financial software such as QuickBooks Advanced skills in Microsoft Office Suite—especially Excel—including formulas, spreadsheets creation, data analysis, and Excel data analysis techniques. Excellent organizational skills with attention to detail; capable of handling data entry tasks efficiently using 10 key typing skills. Effective communication skills for client interactions via phone or email; professional phone etiquette is essential. Demonstrated ability to perform math accurately for account calculations involving debits & credits Able to answer phone calls and able to multitask Join us if you're eager to leverage your accounting expertise within a vibrant team that values precision, proactive problem-solving, and outstanding service!