Office Associate

• 4.9 Boulder, CO 80323 $55,000 - $57,000 a year - Full-time Apply with Indeed CertaPro Painters is seeking an experienced, organized, and detail-oriented Office Associate to support its residential painting division at the Boulder, Colorado office. This role combines administrative support, customer service, job costing, accounts receivable, invoicing, and job scheduling.

Compensation Package:

Base salary +

Bonus OTE:

$55,000-57,000 401(k) company match Health benefits and retirement Office phone, desktop or laptop setup, and equipment provided

Key Responsibilities:

Answer phone calls and manage client and vendor emails. Enter data for job costing and maintain accurate administrative records. Handle subcontractor paperwork. Schedule residential painting jobs with customers, coordinating approximately 20-30 jobs per week. Follow up on accounts receivable, manage invoicing, and schedule crew payments. Support accounts payable, accounts receivable, and account reconciliation. Communicate with customers, vendors, and internal team members to resolve questions and scheduling issues. Participate in weekly Goal Setting and Review (GSR) meetings with the supervisor. Attend monthly full-team meetings via Zoom and quarterly in-person EOS company meetings.

Qualifications:

Minimum of five years of prior work experience; this is not an entry-level position. Proficiency in Microsoft Excel. QuickBooks experience preferred, but not required. Familiarity with accounts payable, accounts receivable, invoicing, and reconciliation. Excellent phone, written, and verbal communication skills. Strong organizational skills and attention to detail. High-energy problem solver with the ability to manage stress, handle customer concerns, and resolve production issues calmly and professionally. Valid driver's license and clean driving record. Must pass a background check.

Pay:

$55,000.00 - $57,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Retirement plan Vision insurance

Experience:

quickbooks: 2 years (Required)

Microsoft Excel:

2 years (Required)

Office Associate:

3 years (Required)

License/Certification:

drivers license (Required)

Work Location:

In person