Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a finance team on a Contract basis. This position plays an important role in keeping payment operations accurate, timely, and well-documented while supporting broader accounting activities. The ideal candidate brings hands-on accounts payable experience, strong attention to detail, and the ability to work effectively with vendors and internal teams in a detail-oriented office environment.

Responsibilities:

• Process supplier invoices by reviewing details for accuracy, approval status, and proper coding before entry.
• Perform three-way matching by comparing purchase orders, receiving records, and invoices to confirm complete supporting documentation.
• Coordinate scheduled disbursements through checks, ACH, and wire payments while meeting established deadlines.
• Reconcile vendor account statements, investigate variances, and resolve billing concerns in a timely manner.
• Maintain organized accounts payable files and supporting records to ensure clear audit trails and accurate documentation.
• Respond to vendor questions regarding payment timing, invoice status, and outstanding issues with a high level of care.
• Support month-end accounting tasks by assisting with accruals, account reconciliations, and other close-related activities.
• Follow internal controls, company guidelines, and applicable accounting standards to promote compliance across payment processes.
• Partner with cross-functional teams to address invoice discrepancies, payment exceptions, and documentation gaps.
• Provide documentation and reporting support during audits and assist with additional accounting tasks as assigned.