ADMINISTRATIVE & FINANCE CLERK

(Bilingual Mandarin & English) Daily Direct

LLC - 2.9

Greenwich, CT Job Details Full-time $60,000 - $80,000 a year 1 day ago Benefits Health insurance 401(k) Paid time off 401(k) matching Qualifications Mandarin Confidential information handling Microsoft Excel Microsoft Outlook Microsoft Office Specialist Executive administrative support Bachelor's degree Business Administration Clerical experience Full Job Description Please note: Fluency in both Mandarin Chinese and English (written and spoken) is required for this position. About the Company Dairy Direct LLC is the wholly-owned U.S. subsidiary of a globally leading Chinese food company. The parent company is ranked among China's Fortune 500 and stands as one of the most powerful and influential food enterprises in China, with a strong brand presence and business operations spanning multiple countries around the world. About the Role We are seeking a detail-oriented, bilingual Administrative & Finance Clerk to support the day-to-day operations of our U.S. office. This role combines general office administration with basic finance and cashiering responsibilities. It is well-suited for a candidate who is organized, reliable, and comfortable managing a variety of tasks independently in a small team environment. This is not an accounting role — we are looking for someone who can handle front-line financial transactions and administrative support with professionalism and accuracy. Key Responsibilities Section 1: Office Administration

• Manage day-to-day office operations including supply procurement, incoming and outgoing correspondence, document filing, and general office upkeep
• Serve as the primary point of contact for incoming calls, emails, and office visitors; ensure professional and timely communication
• Draft, proofread, and organize internal documents, reports, meeting minutes, and administrative materials
• Coordinate meeting schedules, appointments, and travel arrangements for the leadership team
• Maintain a well-organized document management system for company files, contracts, and records; ensure proper categorization and tracking
• Assist with new employee onboarding paperwork and record setup
• Maintain employee files and HR-related administrative records
• Handle all company-related confidential documents and information with strict discretion Section 2: Finance & Cashiering
• Process daily cash receipts and disbursements; maintain accurate and up-to-date transaction records
• Handle vendor invoices, arrange timely payments, and follow up on outstanding payables
• Collect and process employee expense reimbursement claims; verify receipts for accuracy and policy compliance
• Manage petty cash fund; conduct regular counts and replenishments to ensure fund balance is accurate
• Organize and file financial documents, receipts, and supporting vouchers; provide basic documentation support to the external accountant as needed
• Assist with basic bank account reconciliation
• Perform other basic finance support tasks as directed by management Qualifications & Requirements
• Bachelor's degree in Business Administration, Accounting, Finance, or a related field
• Fluency in both English and Mandarin Chinese (written and spoken) is required
• Must be legally authorized to work in the United States
• 1+ years of experience in an administrative, clerical, or cashiering role is preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with accounting software such as QuickBooks is a plus
• Strong attention to detail with good numerical accuracy and document management skills
• Self-motivated and dependable; able to manage daily responsibilities independently with minimal supervision
• Strong written and verbal communication skills in both English and Chinese
• High level of discretion when handling sensitive financial and personnel information

Pay:

$60,000.00 - $80,000.00 per year

Benefits:

401(k) 401(k) matching Health insurance Paid time off

Language:

Mandarin & English (Required)

Work Location:

In person