We are looking for an Accounts Payable Admin to support a growing food and food processing business in Brandon, Florida. This Long-term Contract position will focus on high-volume payables work, expense tracking, invoice coordination, and reporting support across multiple store locations. The person in this role will also help organize administrative priorities, maintain visibility into deadlines, and provide timely updates that help leadership stay ahead of outstanding financial and operational items.

Responsibilities:

• Process vendor invoices, assign accurate account codes, and enter payable transactions with a high level of accuracy.
• Review employee and card-related expenses, follow up for missing receipts, and maintain complete supporting documentation.
• Assist with selected accounts receivable tasks, including preparing reports and monitoring outstanding items as needed.
• Build and update Excel-based summaries covering expenses, food costs, labor activity, and other recurring operational metrics.
• Coordinate regular meetings, document key decisions and action items, and track due dates to support follow-through.
• Maintain calendars tied to events, reporting cycles, and upcoming store openings, while helping leadership stay organized.
• Compile weekly and ad hoc reporting across multiple locations and escalate discrepancies or unusual trends for review.
• Support check run and ACH payment activities in accordance with internal approval processes.
• Help reduce accounting backlog by organizing records, entering historical data, and keeping financial information current.