Fiscal Assistant III

JOB NO:

539873

WORK TYPE:

Staff Full-Time

LOCATION

Main Campus (Gainesville, FL)

CATEGORIES

Business/Accounting/Finance, Veteran's Preference Eligible, Environmental/Occupational Safety

DEPARTMENT

71010000

• EHS-ENVR
• HLTH
• SAFETY-ADMIN

CLASSIFICATION TITLE

Fiscal Assistant

III CLASSIFICATION MINIMUM REQUIREMENTS

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

JOB DESCRIPTION

Accounts Receivable, Billing & Invoicing Compiles service data and generate internal and external invoices for EH&S Auxiliary Services. Collects chart field information from departments and processes E2R or E2E journals for payment. Maintains subsidiary ledger of accounts receivable. Monitors collection of accounts to ensure payments are received on a timely basis. Researches and resolve finance and accounting related issues, including billing or other accounting errors and works with the appropriate departments to resolve the issues. Accounts Payable & Purchasing Assists in purchasing supplies for EH&S Auxiliary services via UF Purchasing Card or preparing requisitions to purchase when the UF Purchasing Card is not appropriate. Assists in processing voucher payments, maintaining purchase order records, change orders, and documentation needed to process payments. Assists in working with vendors to maintain and update their supplier information within the University's Procurement System. Maintains accounts payable records and files. Process Travel Authorizations, Expense Reports, and reconciliation of PCARD charges with Chart field and description and scan required back-up documentation. Deposits Prepares check, Cashnet, EFT, and credit card deposits and maintains accurate records within the UF System and the EH&S system. Updates the EH&S Accounts Receivable system. Administrative Functions Maintains mileage logs, repair expenses, cleaning and fuel consumption for EH&S fleet vehicles. Converses with vendors and other outside agencies and advises EHS Staff on relevant issues. Reconciliation Functions As a Tier 1 Reconciler, participates in the monthly reconciliation of the delivered monthly financial reports. Reviews transactions for adherence to UF Policy, Chart field accuracy, and addresses errors, when necessary, as well as other duties as assigned. Must have a valid Florida Driver's License. Criminal Background Check required.

Normal Work Schedule:

Monday-Friday, 8:00AM-5:00PM 40 Hours per week Occasional travel to offsite locations

EXPECTED SALARY

$25.00

• 27.

00 per hour, based on education and experience.

REQUIRED QUALIFICATIONS

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

PREFERRED

EDUCATION & TRAINNG:

Two or more years of experience in fiscal matters.

EXPERIENCE

Experience and knowledge of myUFL as it is related to fiscal functions and account reconciliations.

KNOWLEDGE

Knowledge of UF Finance and State accounting principles and practices and standard office procedures. Knowledge of UF Marketplace and

UFGO. SKILLS

Proficiency with computers, basic software applications (e.g. Microsoft Office Word, Excel, PowerPoint, Outlook, Access), and working knowledge of PeopleSoft.

ABILITIES

• Ability to work independently Ability to provide professional customer service Ability to communicate effectively (verbally and in writing) Ability to plan, organize, and coordinate work assignments

SPECIAL INSTRUCTIONS TO APPLICANTS

In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED

No

ADVERTISED

12 May 2026 Eastern Daylight Time

APPLICATIONS CLOSE

26 May 2026 Eastern Daylight Time