TITLE:

Accounting Specialist

DEPARTMENT

Finance Department STATUS:

Full-time Regular, Non-exempt

PAY GRADE

12 ($21.33

• $32.

64 per hour)

ANTICIPATED HIRING RANGE

$21.33

• $26.

52, depending on qualifications and experience

GENERAL SCHEDULE

Monday

• Friday 7:30am
• 4:00pm

GENERAL DESCRIPTION

This position performs a variety of professional and technical accounting functions in support of the City's financial operations. Responsibilities include general ledger accounting, account reconciliations, preparation and maintenance of accounting schedules, financial analysis, and other accounting functions as assigned. This is a high-volume, deadline-driven position requiring strong accounting knowledge, accuracy, initiative, adaptability, and the ability to independently organize and manage assigned responsibilities. Work is performed under the general supervision of the Assistant Finance Director and Finance Director.

ROLES/RESPONSIBILITIES

This position will perform a variety of accounting and financial support functions to assist with the accurate and timely operations of the Finance Department, while maintaining appropriate internal controls:

• Performs a variety of accounting and financial functions based on the operational needs of the Finance Department. Assigned responsibilities may change or expand over time and may include accounting functions not specifically identified in this job description, provided such duties are consistent with the general nature and level of the position.
• Performs general accounting functions, including entering, reviewing, correcting, and reconciling financial transactions within the City's accounting system.
• Prepares and/or assists with journal entries and supporting documentation, ensuring transactions are properly coded, supported, and recorded in the appropriate accounting period.
• Performs routine reconciliations of general ledger accounts, bank activity, subsidiary records, and other financial schedules; researches and resolves discrepancies.
• Reviews financial records and transactions for accuracy, proper account coding, budgetary compliance, and adherence to established policies and procedures.
• Assists with month-end and year-end closing activities, including preparation of reconciliations, schedules, accruals, and supporting documentation for the annual audit.
• Assists with cash and revenue-related accounting activities, including reviewing deposits, posting transactions, and reconciling receipts to the general ledger and supporting systems.
• Develops, prepares, maintains, and reconciles accounting schedules and supporting records for assigned balance sheet, revenue, expenditure, and other general ledger accounts.
• Assists with preparation of financial reports, budget-to-actual reports, audit schedules, and other periodic reports as assigned to support City, State, and Federal reporting requirements.
• Analyzes fiscal records and account activity to identify errors, unusual transactions, budget variances, or other items requiring follow-up and communicates findings to appropriate staff.
• Works with City departments to obtain financial documentation, answer routine accounting questions, and ensure transactions are processed in accordance with established Finance Department procedures.
• Assists the Assistant Finance Director and Finance Director with special projects, data analysis, account research, data entry, and other accounting functions within the City's financial system.
• Provides cross-training and backup support for other Finance Department functions as assigned, consistent with internal control requirements.

MINIMUM QUALIFICATIONS

Knowledge, Abilities, & Skills:

• Strong knowledge of general accounting principles and practices, including general ledger accounting, account reconciliations, journal entries, accruals, and financial reporting.
• Ability to analyze financial transactions, identify discrepancies, and research and resolve accounting issues.
• Strong proficiency in Microsoft Excel and financial accounting systems.
• Ability to independently organize, prioritize, and manage a high-volume workload to ensure recurring, time-sensitive, and other assigned deadlines are met with limited supervision.
• Ability to adapt to changing priorities, assignments, processes, and operational needs while maintaining accuracy and productivity.
• Ability to exercise initiative and sound judgment in carrying out assigned responsibilities and identifying items requiring management attention.
• Ability to work effectively as part of a team, including assisting with departmental priorities and providing support in areas outside regularly assigned responsibilities as needed.
• Ability to understand and apply City and Finance Department rules, regulations, policies, and procedures.
• Knowledge of office procedures and practices and the ability to maintain organized financial records and supporting documentation.
• Ability to access, input, retrieve, and analyze information using computerized financial systems and other software applications.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with associates, other City departments, vendors, auditors, and the general public.

Education and Experience:

• High school graduation or possession of an acceptable equivalency, and
• Associate Degree or higher in accounting, finance, business administration, or a similar field preferred, and
• Three (3) to five (5) years of progressively responsible accounting experience preferred.
• Prior governmental or fund accounting experience is preferred.

(A comparable amount of training, education or experience can be substituted for the minimum qualifications).

Licenses, Certifications, or Registrations:

• None required.

ESSENTIAL PHYSICAL SKILLS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms.

• Acceptable eyesight (with or without correction).
• Acceptable hearing (with or without hearing aid).
• Ability to communicate orally.
• Ability to access file cabinet for filing and retrieval of data.
• Ability to sit at a desk and view a display screen for extended periods of time.

ENVIRONMENTAL CONDITIONS

Reasonable accommodations will be made for otherwise qualified individuals with a disability.

• Works in a busy, shared office environment with frequent interaction and interruptions. The majority of work is performed in a moderately noisy work environment.
• Frequently subjected to the demands of other individuals and the volume and /or rapidity with which tasks must be accomplished.

These essential job functions are not intended to constitute a complete or fixed statement of all duties performed. Employees are expected to perform other job-related duties, including duties not specifically listed above, and assume additional responsibilities as assigned based on the operational needs of the Finance Department, consistent with the general nature and level of the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.

Pay:

$21.33

• $26.

52 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Disability insurance Employee assistance program Health insurance Life insurance Paid sick time Paid time off Retirement plan Vision insurance

Education:

Associate (Required)

Experience:

GAAP:

3 years (Required) Governmental accounting: 1 year (Preferred)

Work Location:

In person