Accounts Receivable

Job DescriptionJob Description Accounts Receivable Specialist (A/R) Full-Time | Robles Management LLC Job Summary The Accounts Receivable (A/R) Specialist is responsible for managing all incoming payments, reconciling sales from multiple channels, and ensuring accurate and timely collection of funds across all company locations. This role plays a critical part in maintaining cash flow, controlling financial risk, and ensuring that all revenue streams-including in-store sales, third-party delivery platforms, and intercompany transactions-are properly recorded and collected. Key Responsibilities 1. Revenue & Payment Reconciliation Reconcile daily sales from POS ( Lightspeed X-Series ) with bank deposits Monitor and reconcile payments from: DoorDash, Uber Eats, Instacart, Grubhub Online/website orders Identify and resolve discrepancies in payments or missing deposits 2. Accounts Receivable Management Track all outstanding receivables and ensure timely collection Maintain accurate aging reports (0-30, 30-60, 60+ days) Follow up on overdue balances with vendors, partners, or platforms Ensure A/R >30 days stays below company target thresholds 3. Intercompany Transactions Manage and reconcile intercompany invoices between stores and warehouse Ensure all transfers are properly billed and collected within 24 hours Work closely with Purchasing and Warehouse teams to validate transactions 4. Payment Tracking & Controls Verify that all incoming payments have proper supporting documentation Ensure all revenue is tied to: POS reports Approved invoices Delivery platform settlements Flag and escalate any irregularities or missing funds 5. Reporting & Financial Accuracy Prepare weekly A/R reports for management Assist in month-end close (target: by Day 5) Maintain accurate records in QuickBooks Online Support Controller and CFO with cash flow insights Requirements 2+ years of experience in Accounts Receivable or Accounting Experience with QuickBooks Online Strong reconciliation and analytical skills High attention to detail and organization Ability to manage multiple locations and high transaction volume Excel proficiency required

Preferred:

Experience in retail, liquor industry, or multi-location operations Experience reconciling third-party delivery platforms Work Schedule Monday to

Friday Typical Hours:

8:00 AM - 6:00 PM