Fiscal Affairs Clerk

GENERAL DESCRIPTION

Advanced and specialized work in the auditing and preparation of payroll, budget, analytical accounting analyses, and insurance reports and records.

ESSENTIAL JOB FUNCTIONS

Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed. Personal characteristics required of all employees, such as honesty, industry, sobriety, and the ability to get along with others, are presumed qualities and may not be listed specifically.

• Prepares various tax and information returns;
• Originates, maintains, updates, tracks, verifies and ensures the accuracy of a wide variety of fiscal transactions from internal and external accounts, ledgers, logs;
• Collects monies from different divisions and districts, verifies and reconciles deposits, account balances, and other fiscal instruments within the Sheriff's Office;
• Performs data entry of various funds and accounts into fund database;
• Writes and issues checks and receipts for a variety of accounts and funds at state and local levels;
• Tracks and verifies various purchase orders, invoices and vouchers;
• Performs various personnel transactions;
• Prepares monthly, quarterly, and annual reports of various fiscal activities as required;
• Tracks, monitors and records issuance of controlled items; maintains property records;
• Maintains confidential files in accordance with statutes;
• Performs records destruction in accordance with state statute;
• Performs clerical duties and assist with payroll functions as required;
• Performs customer service functions for agency personnel;
• Assist other departments with fiscal/payroll information;
• Maintains financial contract files;
• Assist with budget analysis/preparation;
• Review transactions for compliance with policies, procedures, applicable state or federal law and/or grantor contract;
• Processes payroll; maintains applicable automated files, tables, etc.;
• Maintains payroll records and deduction records;
• Verifies and records courses completed and monies paid for salary incentive;
• Performs related duties as required.

ESSENTIAL PHYSICAL SKILLS

Communicate using hearing, speech, and vision skills; sit for extended periods.

ENVIRONMENTAL CONDITIONS

Office

KNOWLEDGE OF

Standard Business English; modern office practices and procedures; policy relating to law enforcement payroll and insurance; principles and practices involved in the maintenance of payroll records; functional knowledge of Microsoft or other spreadsheet and word processing software; modern office practices and procedures; data entry equipment.

ABILITY TO

Maintain complex payroll and insurance records; understand and carry out oral and written instructions; make mathematical computations with speed and accurately analyze financial reports and records; establish and maintain effective working relationship with employees and public.

SKILLS:

Typing and data entry equipment; operate a computer and general office equipment.

MINIMUM QUALIFICATIONS

Graduation from high school or GED. Associates degree in accounting or three years experience in responsible fiscal and clerical work.

PERFORMANCE TESTING

Applicants may be required to complete an accounting/bookkeeping assessment.

ADDITIONAL

Applicant must possess a valid Florida Driver's License at the time of hire and maintain said license throughout employment (exception may be granted to applicants who reside inside the Alabama/Florida state line). Must pass a thorough background check including Drug Screen, CVSA, and Physical exam.

PREFERENCE

Preference will be given to those who have worked in a Law Enforcement agency finance department.