Accounting Specialist

Accounting Specialist Daley and Associates - 4.4 Stuart, FL Job Details Contract $30 - $33 an hour 1 day ago Qualifications Microsoft Excel Task prioritization Paychex QuickBooks Online QuickBooks Accounting and finance experience Productivity software Financial compliance Full Job Description Accounting Specialist We are currently seeking candidates for an Accounting Specialist position at a non-profit organization located in Stuart, FL. The Accounting Specialist will perform full-cycle accounts payable and payroll administration, ensuring accuracy, timeliness, and compliance. The ideal candidate will have 3-5+ years of related accounting experience. Experience with QuickBooks and Paychex preferred. This is a 1-3 month contract position, paying between $30-$33/hour (depending on experience). This role supports an on-site work model.

Responsibilities:

Manage full-cycle AP, including invoice receipt, coding, matching to purchase orders, obtaining approvals, and processing payments Verify the accuracy and completeness of vendor invoices and ensure proper GL coding in QuickBooks Process check runs, ACH payments, and wire transfers on a scheduled basis Reconcile vendor statements and resolve discrepancies in a timely manner Maintain organized vendor files and W-9 documentation; prepare annual 1099s Monitor AP aging and communicate outstanding items to the Controller Support month-end close by reconciling the AP subledger to the general ledger Assist with annual audit preparation related to AP and disbursements Process biweekly payroll for 130+ employees, including full-time exempt (salaried), non-exempt (hourly), and part-time staff, using Paychex Review and audit timesheets for accuracy and completeness prior to each payroll run Maintain employee payroll records, including new hires, terminations, pay changes, garnishments, and benefit deductions Ensure compliance with federal, state, and local payroll regulations, including FLSA requirements Reconcile payroll registers and resolve discrepancies before funds are released Coordinate with HR on onboarding/offboarding to ensure timely payroll updates Prepare and submit payroll-related journal entries and reconciliations in QuickBooks Assist with annual W-2 preparation and year-end payroll reporting Respond to employee inquiries regarding pay, deductions, and payroll policy Provide additional support as needed

Qualifications:

Minimum 5 years of hands-on accounts payable and payroll processing experience Proficiency in QuickBooks (Desktop or Online) and Paychex Experience processing payroll for 100+ employees across multiple employee classifications (FTE, salaried, and hourly) Strong understanding of payroll compliance, tax withholding, and wage and hour laws High degree of accuracy and attention to detail Ability to manage competing deadlines and prioritize effectively Proficiency in Microsoft Excel and general office software For immediate consideration, interested and qualified candidates should send their resume to Jenny at . #LI-JF1 #LI-Onsite IND123