AP Specialist Taylor White Accounting and Finance - 4.8 Tampa, FL Job Details 20 hours ago Benefits 401(k) matching Qualifications Optimizing workflow processes Communication with suppliers Stakeholder engagement Spreadsheets ERP systems Vendor communication Process improvement planning Excel data analysis Full Job Description AP Specialist | Tampa, FL Join a fast-growing, PE-backed company in Tampa as an AP Specialist and step into a high-volume, dynamic role where your organizational skills, vendor communication instincts, and process-improvement mindset will make an immediate impact. The environment is evolving as the company grows, and processes are still being refined, so the right person will bring a clear sense of what "good" looks like and the confidence to speak up when they see a better way. The focus of this role is accuracy, exception management, inbox ownership, and keeping the AP function running smoothly across a multi-entity structure. If you bring 3-5+ years of AP experience, thrive in a high-volume setting, and are comfortable communicating with various stakeholders, this is a well-rounded opportunity worth your attention. Key Responsibilities Prepare weekly ACH payment runs accurately and on schedule. Handle new vendor setup and maintain accurate vendor records. Manage 1099 processing and year-end AP compliance requirements. Perform three-way matching on invoices, purchase orders, and receiving documents. Own and manage the AP inbox — responding to vendor inquiries and internal requests in a timely, organized manner and keeping communication flowing across a high-volume environment. Review and audit automated invoice processing for discrepancies and accuracy, this is a check-and-verify role, not a manual entry role. Identify process gaps or inefficiencies and proactively suggest improvements — the company welcomes input from people who know what good looks like. Prioritize effectively across competing demands in a fast-moving, multi-entity environment. Requirements 3-5+ years of experience in an AP-related role with demonstrated ability to manage a high-volume AP inbox and thrive in a dynamic environment. Highly organized with strong attention to detail — you catch discrepancies, follow up on exceptions, and do not let things fall through the cracks. Comfortable and confident communicating with vendors and internal stakeholders — you respond promptly, ask questions when needed, and speak up rather than stay quiet. Process-improvement mindset — you notice inefficiencies and are comfortable suggesting solutions, especially in an environment that is actively evolving. Excel proficiency including formulas, pivot tables, and lookup functions. Multi-entity AP experience is a plus. Preferred Experience with ACH payment runs, new vendor setup, 1099 processing, and three-way matching — preferred but not required if the foundational AP experience is strong. Familiarity with a cloud-based ERP system. Background in a PE-backed or acquisitive company environment where processes are still being built and refined. Why you'll love working here A genuine process-improvement culture — your ideas will be welcomed, not ignored, especially as the company continues integrating recent acquisitions. Strong benefits package. Competitive base salary plus a discretionary bonus and 401(k) with company match. At Taylor White, we specialize in Accounting & Finance roles in Tampa Bay. Our industry knowledge, combined with our extensive recruiting experience, means we not only know what you're looking for — we know how to find it. For more information, please visit us at www.taylorwhite.com .

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