Accounting & Operations Coordinator Doudney Sheet Metal Works - 2.0 Winter Park, FL Job Details Full-time From $20 an hour 1 hour ago Benefits Health insurance Paid time off Qualifications Accounting systems Customer communication Confidential information handling Microsoft Outlook Spreadsheets Process improvement Administrative experience Vendor statement reconciliation Invoice payment processing Attention to detail Invoice reconciliation QuickBooks Business Administration Data accuracy checks Billing troubleshooting Accounting Invoice dispute resolution Time management Full Job Description About the Role Doudney Sheet Metal Works is seeking a highly organized, proactive Accounting & Operations Coordinator to join our Winter Park team. This role supports several important areas of our business, including company-wide accounts payable, job coordination, customer communication, and general administrative support. The position works closely with accounting, operations, and production to help keep information accurate, processes organized, and day-to-day activities moving efficiently. This role is a great fit for someone who enjoys taking ownership of their work, thinking ahead, solving problems, and finding ways to make processes more efficient. The ideal candidate is proactive, resourceful, and detail-oriented, with the ability to manage responsibilities independently while keeping an eye on the bigger picture. They anticipate next steps, stay ahead of deadlines and open items, and take initiative when something needs attention. Key Responsibilities Company-Wide Accounts Payable Manage day-to-day AP activities across our Winter Park, Miami, and Sarasota locations. Review, code, and enter vendor invoices and verify appropriate supporting documentation. Coordinate invoice approvals and proactively follow up on missing information or documentation. Prepare vendor payments and monitor AP aging and upcoming obligations. Reconcile vendor statements and research discrepancies, missing invoices, credits, duplicate charges, and unapplied payments. Maintain accurate vendor records, W-9s, payment terms, and supporting documentation. Assist with company credit card reconciliation, month-end AP activities, and year-end vendor reporting. Work with employees, managers, and vendors across all locations to resolve AP issues and improve processes. Operations & Administrative Support Provide administrative and operational support across multiple areas of the business. Assist with job and project coordination, including maintaining accurate records, documentation, and system information. Support customer invoicing and other accounting-related administrative processes. Communicate with customers, vendors, and internal team members as needed to help coordinate day-to-day activities. Work closely with accounting, estimating, production, and operations to help ensure information is accurate and communicated effectively. Assist with timekeeping and other recurring administrative processes. Maintain organized records, trackers, and documentation. Monitor assigned items and follow through on outstanding information, documentation, and next steps. Help identify opportunities to improve administrative processes, organization, and efficiency. Provide additional operational and administrative support as business needs evolve. The Person We're Looking For We're looking for someone who brings a thoughtful, organized, and proactive approach to their work and enjoys contributing to a team and growing company.

The ideal candidate:

Takes ownership of their responsibilities and takes pride in seeing their work through. Is proactive and forward-thinking , with the ability to plan ahead and stay organized around upcoming priorities and deadlines. Has strong attention to detail and values accuracy and completeness. Is a resourceful problem solver who is comfortable researching, asking questions, and working toward practical solutions. Is organized and dependable , with strong follow-through and the ability to manage multiple priorities. Looks for opportunities to improve , whether through greater efficiency, better organization, or stronger processes. Communicates effectively and works well with employees, managers, customers, and vendors. Understands the bigger picture and considers how their work connects with and supports other areas of the business. Uses good judgment and is comfortable working both independently and collaboratively. Is adaptable and eager to learn as our systems, processes, and business continue to evolve. Qualifications & Experience We are seeking an experienced, highly proficient professional who can bring a strong accounting and administrative foundation to the role and operate with a high degree of accuracy, professionalism, and independence. 5+ years of directly relevant professional experience, including substantial hands-on accounts payable experience. Demonstrated proficiency managing the full accounts payable cycle, including invoice review and coding, approvals, payment processing, vendor statement reconciliation, credits, discrepancy resolution, and maintaining accurate supporting documentation. Strong understanding of basic accounting principles and general ledger coding, with the ability to recognize when a transaction, balance, or coding does not appear correct. High level of proficiency with accounting software; QuickBooks Online experience strongly preferred. Strong proficiency with Microsoft Excel, Outlook, and Microsoft Office, and the ability to confidently learn and navigate new systems and technology. Experience with purchase orders, job costing, vendor management, and project-based accounting workflows strongly preferred. Experience with job or project management software preferred. Exceptional attention to detail and a demonstrated commitment to accuracy, completeness, and quality of work. Strong professional written and verbal communication skills, with the ability to communicate confidently and appropriately with customers, vendors, employees, and leadership. Strong organizational and time-management skills, with experience independently managing multiple priorities, recurring responsibilities, and deadlines. Demonstrated ability to research discrepancies, troubleshoot issues, exercise sound judgment, and work through problems independently. Ability to handle sensitive financial and company information with professionalism, discretion, and confidentiality. Experience in construction, manufacturing, fabrication, or another project-based environment strongly preferred. Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is a plus. What Success Looks Like Success in this role means responsibilities are managed accurately, consistently, and with strong follow-through. Priorities and deadlines are well managed, financial and operational information is reliable, and communication is timely and professional. The person in this role stays organized, anticipates what is coming next, follows through on open items, and helps keep processes moving efficiently. They take pride in the quality of their work, look for opportunities to improve how things are done, and become a trusted resource to the people they work with throughout the company. Most importantly, we're looking for someone who will take genuine ownership of their responsibilities, exercise good judgment, and care about both the quality of their work and its impact on the business. Compensation We recognize that experience and proficiency vary significantly among candidates, and starting compensation will reflect the level of experience and capabilities the selected candidate brings to the role.

Pay:

From $20.00 per hour Expected hours: 40.0 per week

Benefits:

Health insurance Paid time off Application Question(s): How many years of hands-on accounts payable experience do you have? How many years of experience do you have managing full-cycle accounts payable responsibilities? What accounts payable responsibilities do you have direct experience performing? How many years of QuickBooks Online experience do you have? How would you describe your proficiency with Microsoft Excel? Do you have experience working with purchase orders, job costing, or project-based accounting? Do you have experience working in construction, manufacturing, fabrication, or another project-based business? Are you comfortable working full-time, on-site at our Winter Park office Monday through Friday (7:00am-3:30pm)?

Work Location:

In person