Summary

The Bookkeeper is responsible for generating and maintaining accurate and timely financial records for two separate sets of funds: allocated funds/cost center funds (from federal, state and local sources) and student activity funds (funds generated and expended at the school level). The incumbent in this position is responsible for applying general accounting principles along with specific guidelines, procedures, policies and laws set forth by federal, state and local Board of Education agencies; and for providing school administration with accurate and timely financial information with which to make critical financial decisions.

Essential Duties Instructs and communicates with school staff to ensure compliance with financial requirements for both cost center and student activity funds (SAF)

Receives, verifies and processes SAF deposits on a daily basis as required

Reviews Requisitions for Purchase for completeness, accuracy, and funds availability prior to presenting to Principal for approval

Processes all approved SAF Requisitions for Purchase of goods/services, writing necessary checks and maintaining all required documentation

Processes all approved cost center expenditures determining the appropriate spending mechanism based on the goods/services to be obtained

Records all SAF transactions each month and reconciles the generated accounting records with bank activity in an accurate and timely manner

Maintains and monitors cost center accounts for positive month end balances; Maintains monthly and yearly SAF financial records as required for annual audit; Maintains, organizes, and compiles data for 1099 reporting each calendar year

Participates in formal training programs to maintain proficiency in accounting for both cost center and SAF

Works closely with club sponsors, athletic director, and athletic manager to ensure compliance with SAF accounting procedures and Board Policy

Works closely with timekeeper to reconcile all payroll data, to include supplements, additional pay and overtime

Works closely with the Principal and leadership team in developing the cost center budget

Maintains and organizes records and reporting on activity for School Purchasing Cards (cost center accounting) and SAF Purchasing cards in an accurate and timely manner

Acquires and retains knowledge related to various business systems required to be used in the discharge of duties related to both cost center and SAF accounting

Assists with training of principal's designee (PAII or PAIII) to assist in the performance of clerical duties associated with the bookkeeping position

Serves as the financial liaison between school and District departments

Performs other duties as assigned by the appropriate administrator Required Education

High School Diploma or GED equivalentCertification/Licensure

None requiredMust be willing to acquire additional training as directed by managerExperience Qualifications

Minimum of 3 years’ experience working in budget management/accounting or related activities requiredKnowledge/Skills/Abilities

Knowledge of generally accepted accounting principles and of governmental accounting practices along with knowledge of federal, state and local government finance practices

Ability to understand and apply all regulatory requirements

Strong organizational and time management skills

Fluent in multiple level of excel

Ability to work independently and as a team member

Ability to analyze data and compile/present results

Ability to multi-task while meeting all critical deadlines.

Must be able to collaborate effectively with District, school personnel, the general public and sponsors

Excellent communication skills both written and verbal

Working Conditions

Normal office environment

Physical Demands

Routine physical activity associated with normal office environment