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Account Payable Clerk
Career Insights for Accounts Payable / Receivable Clerk
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Scorecard
Based on Hawaii data
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What they do
An Accounts Payable or Receivable Clerk keeps records of accounts and financial transactions, with specific responsibility for Accounts Payable/Receivable. Works for a business or bookkeeping service. Provides information for financial and tax reports completed by an accountant.
$44,826 / year median in Hawaii
-12% projected decline
Job Description
Account Payable Clerk at Decca Recruiting Account Payable Clerk at Decca Recruiting in Honolulu, Hawaii Posted in 1 day ago.
Type:
full-time
Work Schedule:
8:00 AM - 5:00 PM, Monday through
Friday Interview Format:
On-site only Position Overview The Sysco Accounts Payable (AP) Clerk/Coordinator is a support role within the finance department responsible for ensuring timely and accurate payment of vendor invoices, reconciling financial records, and resolving discrepancies. This position requires a detail-oriented individual who can manage multiple tasks and deadlines while maintaining a high level of accuracy and professionalism. Key Responsibilities
- Proficiency with 10-key data entry
- Advanced knowledge of Microsoft Excel
- Keen attention to detail
Invoice Processing:
Obtain, examine, and appropriately code supplier invoices and supporting documentation, then post them to the accounting system.
Payment Preparation:
Schedule and prepare checks, ACH payments, or wire transfers, monitoring for discount opportunities and ensuring compliance with payment terms.
Reconciliation & Verification:
Reconcile processed work by verifying entries, comparing system reports to balances, and verifying vendor accounts against monthly statements.
Discrepancy Resolution:
Coordinate with buyers and other internal departments to resolve purchase order, contract, or invoice discrepancies and track them using a log.
Vendor Communication:
Handle all supplier AP queries and follow up promptly and professionally.
Expense & Cost Management:
Charge expenses to appropriate accounts and cost centers by analyzing invoice and expense reports. Process employee expense reports and requests for advances.
Documentation & Filing:
Maintain historical records of all invoices, reports, and receipts, often converting paper documentation to an electronic format.
Audit Support:
Assist with internal and external audits by gathering requested information and providing research.
Process Improvement:
Identify and help implement opportunities to streamline accounts payable processes and enhance efficiency. Essential Skills and Qualifications
Experience:
Prior experience in accounts payable or a related finance support function is typically required.
Technical Proficiency:
Strong computer skills with emphasis on Microsoft Office (especially Excel) and experience with accounting software/ERP systems.
- Attention to
Detail:
Strong organizational skills and attention to detail are crucial for maintaining accurate financial records.
Problem-Solving:
The ability to analyze data, draw logical conclusions, and resolve complex discrepancies is essential.
Communication:
Excellent verbal and written communication skills for effective interaction with vendors and internal teams.
Education:
An Associate's degree in Accounting or Finance is often preferred, but not always required.