Job Title:

Accounts Payable Coordinator Pay Range:

$22-$28/hr + depending on experience

POSITION SUMMARY

The Accounts Payable Coordinator is responsible for managing the full-cycle processing of vendor invoices and payments for our medium-sized specialty contracting business. This role ensures that all invoicing is accurate, properly coded, and processed in a timely manner in compliance with company policies and internal controls. The ideal candidate is detail-oriented, highly organized, and capable of reconciling discrepancies while supporting month-end close activities.

KEY RESPONSIBILITIES A.

Invoice Processing & Payment Administration Receive, review, and enter vendor invoices into the accounting system, ensuring accurate coding and adherence to contract terms and purchase order documentation. Match invoices to purchase orders and receipts; verify pricing, discounts, and contractual terms prior to approval. Process electronic and manual payments in accordance with company payment cycles and internal controls. Maintain documentation for all transactions and ensure invoices are ready for audit. B. Vendor & Contract Management Maintain and update vendor files, ensuring that all vendor information is current and compliant with company policies. Reconcile monthly vendor statements and investigate any discrepancies, working with vendors and internal teams to resolve issues promptly. Monitor upcoming contract renewals, rate adjustments, or amendments as they relate to accounts payable; communicate any necessary changes to management. C. Financial Controls & Reporting Assist with month-end close by preparing accounts payable accruals and ensuring all transactions are recorded accurately. Generate and distribute accounts payable reports for management review, highlighting key trends, discrepancies, or areas requiring action. Support internal and external audits by preparing documentation and responding to inquiries related to accounts payable procedures. D. Continuous Improvement & Collaboration Identify opportunities to streamline AP processes, reduce cycle times, and enhance internal controls; participate in periodic process reviews. Collaborate with the finance team and other departments to address any issues, implement best practices, and improve overall workflow efficiency. Proactively stay informed on changes in accounting standards and industry practices that may impact the accounts payable function.

QUALIFICATIONS A

minimum of 3 years of experience in an accounts payable or related financial role; experience in a specialty contracting or construction environment is a plus. Strong understanding of invoice processing, vendor payment procedures, and internal control practices. Proficiency with accounting software and ERP systems (e.g., QuickBooks, SAP, Oracle) as well as Microsoft Office, particularly Excel (advanced functions such as pivot tables and VLOOKUP preferred). Excellent attention to detail, with strong analytical and problem-solving skills. Effective communication skills to interact professionally with vendors and internal teams. Ability to work independently in a fast-paced environment while meeting tight deadlines.

KEY METRICS

(tracked quarterly) 98% on-time processing of vendor invoices and payments. Maintain less than 2% error rate in invoice coding and documentation. Timely monthly reconciliation of vendor statements and prompt resolution of discrepancies. Successful completion of month-end close activities and auditor requirements.

WORK LOCATION & SCHEDULE

This is a full-time, on-site position at our Honolulu Office. Regular working hours are Monday-Friday, 8 a.m.-5 p.m., with occasional overtime during peak periods or month-end close. A family-owned business in the islands for 40+ years. Kawika's Painting, Inc. engages in complete exterior commercial building renovation work including painting, waterproofing, sealants, concrete restoration, carpentry, and fluid applied roofing. Visit our website at www.kawikaspainting.com to learn more about us. Kawika's Painting Inc. is an equal opportunity employer.

Applicant Other Qualifications :

Supports our

Core Values:

Skilled ~ Reliable ~ Lokahi ~ Ho'oponopono Must be drug free and PASS a pre-employment drug screen Positive attitude and good communication skills (written and verbal) Attention to detail and problem-solving skills Works independently and meets deadlines

Job Location:

Oahu, Hawaii - parking on premises We offer a very competitive employee package which includes: Paid medical/dental Paid vacation and holidays 401K and profit sharing Insurances available for purchase

Pay:

$22.00 - $28.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person