About the Position The City of Middleton is hiring a detail-oriented Accounts Payable Clerk. This position processes city vendor invoices, maintains municipal ledgers, and ensures compliance with public fund regulations. Under general supervision of the City Treasurer and working closely with the Finance Clerk, this role performs specialized clerical and accounting tasks. Manages the city's outgoing disbursements and vendor accounts. Supports administrative tasks, public service duties, and front counter duties. The Deputy AP Clerk collaborates closely with the City Treasurer, City Clerk, Finance Clerk, elected officials, and the public, serving as a key provider of both administrative and frontline support. Benefits

• Paid holidays & paid time off (PTO)
• PERSI retirement with employer contribution
• Medical, dental, vision, life, AD&D
• Long-Term & Short-Term Disability insurance Primary Responsibilities
• Invoice processing: Match city purchase orders, with receiving slips and vendor invoices.
• Compliance checks verifying that expenses follow city procurement policies and budget limits.
• Prepare bi-weekly check runs, reconcile vendor statements, answer payment status questions from city departments and vendors.
• Assist the Finance Clerk with monthly reporting and special project reporting.
• Audit preparations; organize historical payment records and supporting documentation for annual audit.
• Deliver exceptional customer service in person, by phone, and via email.
• Manage front-desk reception, including walk-in inquiries and phone calls.
• Ability to stay calm in escalated situations and follow established policies .
• Provide notary public services for the city and the public.
• Adhere to city policies, procedures, and guidelines.
• May assist the City Clerk in fulfilling public meeting requirements for the City Council & Planning & Zoning Commission, including attending meetings held outside of regular City Hall hours.
• Perform additional duties assigned to support the administrative operations of the city.
• Assist with records management, retention, and destruction processes. Required Skills & Abilities
• Strong multitasking skills in a fast-paced environment
• Clear verbal communication
• Ability to review documents with numerical accuracy
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to bend, kneel, reach, lift up to 25 lbs., and climb step stools
• Ability to sit or stand for extended periods
• Daily use of time-tracking software Key Characteristics
• Reliable and punctual
• Team-oriented with a positive attitude
• Excellent written and verbal communication
• Able to follow policies, laws, and instructions with accuracy
• Strong organizational and prioritization skills
• Ability to maintain confidentiality with integrity Minimum Qualifications
• Customer-facing administrative experience
• Accounts Payable experience (2 years)
• Ability to work independently and multitask
• Willingness to be cross trained
• High School Diploma or GED
• Valid driver's license How to Apply Step 1: Download the application: https://middleton.id.gov/career-opportunities Step 2: Submit your 1) completed application with 2) attached resume:
• Print, complete, and submit per the application instructions OR
• Fill out digitally using Adobe Acrobat Online, save, and submit via email per instructions

Tip:

Save a blank copy to your computer before filling it out, then save again after it is completed.

Pay:

$21.00 - $23.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Disability insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person