The NDSEC Payroll & Accounts Payable Specialist supports the Business Office through various accounting functions, including payroll, accounts payable, state/federal reporting, and Human Resource functions. Reports to the Director of Business and Operations.

Core Competencies:

• Accurate and detail-oriented
• Organized and dependable
• Strong with numbers and financial information
• Able to identify and resolve discrepancies
• Comfortable working independently
• Able to maintain confidentiality
• Professional and service-oriented
• Able to work effectively as part of a team
• Committed to meeting deadlines and producing high-quality work

Preferred Qualifications:

• Associate degree or college coursework in accounting, business, finance, or a related field.
• Experience processing payroll in a school district, special education cooperative, governmental entity, or similar organization.
• Experience with school accounting systems and procedures.
• Experience with Skyward Financial Management/SMS or a comparable financial management system.
• Experience with payroll tax reporting, retirement reporting, W-2s, 1099s, and other regulatory reporting.

Essential Job Functions:

• Process payroll for all employees in the Cooperative, calculate and balance all deductions/benefits, enter time sheets of substitutes, process and balance all payroll fringe checks/balance insurance/retirement payments.
• Process Accounts Payable checks, which includes/coding/providing back up for approval, data entry of all accounts payable invoices as well as mailing payments. Prepare monthly bill lists for board meetings.
• Process purchase orders and maintain accurate vendor records.
• Prepare reports for Board (monthly), TRS report (each payroll & annually), IMRF (monthly), payroll reports (quarterly), state reporting as required.
• Prepare bank deposits/record cash receipts/month-end journal entries/and all month-end general ledger entries and reports. Monthly ISDLAF General Fund Bank Reconciliation.
• Prepare/Process annual W2's and 1099's, audit preparation, and fiscal year-end procedures.
• Prepare and report data for Administrative Outreach for NDSEC staff (PC&G). Prepare & report EIS to ISBE.
• Track/record employee absences/sick/personal/vacation days.
• Work with Auditors annually and as needed throughout the year.
• Set up all insurance and retirement for new hires/terminations.
• Maintain Flex program/payments.
• Maintain and administer 403B Plans for employees.
• Maintain strict confidentiality of employee, payroll, financial, banking, and other sensitive information.
• Assist the Director of Business & Operations with accounting activities, research, discrepancy resolution, and special projects
• Perform other business office duties as assigned.

Contract:

260 days Paid Work Hours 7.5. hours/day

Pay:

$60,000.00 - $75,000.00 per year

Benefits:

Dental insurance Flexible spending account Health insurance Health savings account Paid time off Retirement plan Vision insurance

Work Location:

In person