Job Summary We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines financial management with administrative support, ensuring smooth daily operations and accurate record-keeping. The ideal candidate will be energetic, highly organized, and possess excellent communication skills to handle a variety of clerical and bookkeeping tasks. Your proactive approach will help maintain efficient office workflows while providing exceptional support to clients and team members alike. Duties Manage accounts payable and receivable using Sap Business one, ensuring all transactions are accurately recorded and reconciled regularly Handle data entry tasks with precision, maintaining up-to-date financial records, spreadsheets, and reports Answer multi-line phone systems promptly, professionally, and courteously, directing calls appropriately Provide front desk support by greeting visitors, managing appointments, and maintaining a welcoming office environment Assist with calendar management and scheduling for team members, coordinating meetings and appointments efficiently Prepare correspondence, Word processing documents, and proofread materials to ensure clarity and professionalism Organize filing systems—both digital and physical—to facilitate quick retrieval of documents and records Support office management activities by overseeing supply inventory, coordinating maintenance requests, and ensuring office equipment functions properly Deliver exceptional customer service by responding to client inquiries via phone or email with professionalism and courtesy Collaborate with team members on administrative projects to enhance productivity and overall office efficiency Qualifications Proven experience in office management or administrative roles with strong clerical skills Proficiency in Sap Business one for bookkeeping tasks; familiarity with other productivity software is a plus Excellent computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and spreadsheet management Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Exceptional communication skills—bilingual abilities are highly desirable for diverse client interactions Experience handling multi-line phone systems and phone etiquette with confidence Detail-oriented with excellent proofreading, data entry accuracy, and typing speed capabilities Demonstrated ability to manage calendars, schedule appointments, and coordinate meetings efficiently Customer service experience that emphasizes professionalism, patience, and active listening skills Personal assistant experience or previous front desk responsibilities preferred but not required Join us in a role where your organizational talents and technical proficiency will make a real impact! We value energetic professionals eager to contribute their skills in a vibrant office environment. This paid position offers an exciting opportunity to grow your career while supporting our team's success.

Pay:

$25.05 - $35.20 per hour Expected hours: 30.0 per week

Work Location:

In person