Office Assistant

Office Assistant at Net2Source (N2S) Office Assistant at Net2Source (N2S) in Wheaton, Illinois Posted in 11 days ago.

Type:

full-time

Job Description:

Position:

Office Services Assistant Location:

Downers Grove

IL 60515

Duration:

6+ months contract with possible extension

Schedule:

Needs to be flexible to start - 2 days per week in May, then 3 days per week in June and July, then full time to cover an employee's leave August-October (8:00 a.m. to 5:00 p.m. Mon-Friday)

Primary Responsibilities:

Assist with corporate training sessions, meetings, and social events Work with building services, vendors and suppliers Deposit incoming checks promptly and accurately Sort, distribute, and manage mail for operating companies (invoices, checks, etc.) Distribute accounts payable invoices for processing and ensure timely handling Request and update accounts receivable information as needed to maintain current records Request updates on accounts payable statuses and ensure necessary adjustments are made Print, record, and mail accounts receivable invoices as per established schedules Monitor and manage past due accounts, following up with appropriate parties to facilitate payment Ensure timely distribution of statements to maintain transparent financial records Print checks for operating companies, ensuring accuracy and timely distribution Assist in additional administrative tasks and document handling to support efficient operations within the finance and accounting departments Preparing Letters of Credit packets for banking purposes Complete and notarize lien waivers as required, ensuring accuracy and compliance with legal standards

Qualifications:

Professional experience in an office environment Strong organizational and multitasking abilities, with a very strong attention to detail Proven ability to work in a team environment with problem solving skills, while also being capable of working independently Experience in accounts payable/ receivable and/or related finance support roles Demonstrated interpersonal skills, customer management skills, analytical, and communication skills Proficiency in Microsoft Office Suite, particularly Excel, and familiarity with accounting software Must be able to sit, stand, walk, lift and carry 15 pounds, reach, push a cart and pull.