Position Title:

Temporary Accounts Payable Representative Compensation:

$15.00/hour

Department:

Accounts Payable -

Temp Start Date:

08/24/2026 About this opportunity: This is an excellent opportunity for a detail-oriented and service-focused individual to join the Accounts Payable office as a Temporary Representative. The position requires strong organizational skills, the ability to manage multiple priorities, and a commitment to accuracy in a fast-paced environment. Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship. What you'll do and what you'll bring:

Position Function:

Provide support for the operational functions of Accounts Payable in compliance with institutional and regulatory requirements.

Duties and Responsibilities:

Process high-volume invoice batches from University Dining using financial ERP systems; ensure accurate coding, timely posting, and discount optimization; maintain and validate standing order data annually, ensuring alignment with fiscal year parameters and contractual terms. Execute check voids, reissues, and alternative payment options; process lost check requests via online submission platforms; update records across banking interfaces, financial systems, and digital imaging repositories; maintain data integrity within stale check tracking applications. Conduct monthly audits of departmental procurement card activity using financial reporting tools; validate receipt submission and policy compliance; analyze transactions for tax exemption status and required business justifications; communicate discrepancies and enforce corrective actions. Review and approve Non-PO payments within the University's procurement system in accordance with established policies and approval guidelines. Work on special projects for leadership within Controller's Office and Accounts Payable, including but not limited to reviewing policies and creating training material for campus training. Perform other related duties as assigned. Minimum Qualifications Up to eighteen months of education beyond high school with course work in accounting and/or bookkeeping or equivalent Over one through three years of accounting/accounts payable, data entry, bookkeeping, or related experience Preferred Qualifications Associate's degree in accounting Additional related experience How to apply: For inquiries, please contact: Samantha Rowe, Director of Accounts Payable, at the following email address: srowe@bsu.edu Please apply via the online Ball State University job portal . Please list three professional references within the online application.

Supporting Documents Upload Instructions:

Important:

Do not use the Autofill feature when uploading your resume.

Required Document:

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Resume Optional Document:

• Cover Letter detailing your qualifications for the position.