Bookkeeper / Office Administrator American Crescent Elevator (a Stark Elevator company) | Metairie, LA | Full-time, on-site About Us American Crescent Elevator provides elevator modernization, installation, and service across the New Orleans area. We recently joined Stark Elevator, a growing elevator contractor, and are building out the processes and systems that will carry the business through its next stage. The finance and leadership teams supporting this office are based in Houston, so this role is the on-the-ground link between the New Orleans operation and the broader company. The Role We're looking for a self-starter who can run the day-to-day office and bookkeeping for the New Orleans location with minimal supervision. You'll be the person who notices what needs doing, figures out how to get it done, and keeps the remote team informed. This is not a "wait for instructions" role. If you like solving problems, learning new systems, and owning your work, you'll do well here. What You'll Do Bookkeeping & Accounting Support Record customer payments, deposits, and vendor bills in QuickBooks Online Support billing by preparing and sending invoices and following up on open receivables Gather and code vendor invoices, receipts, and credit card activity for timely entry Assist with month-end close by pulling reports, reconciling accounts, and answering questions from the Houston finance team Collect weekly employee hours and payroll information and submit them accurately and on time Maintain organized digital records so documents are easy to find for audits and reviews Office Administration Serve as the main point of contact for the New Orleans office: phones, email, mail, customers, and vendors Coordinate with field technicians on paperwork, schedules, job documentation, and timesheets Manage office supplies, vendor relationships, and basic facility needs Support onboarding for new local employees (paperwork, equipment, system access) Keep job files, contracts, certificates, and compliance documents current Communication & Process Improvement Communicate clearly and proactively with a remote finance and leadership team through Teams, email, and video calls Flag issues early and bring suggested solutions, not just problems Help move legacy processes onto new systems, and document how things are done so the office runs consistently Identify manual or inefficient tasks and suggest better ways to handle them What We're Looking For Required 3+ years of bookkeeping, accounting, or office administration experience Hands-on experience with QuickBooks Online Strong Excel skills, including sorting, filtering, basic formulas, and lookups Comfort learning new software quickly and troubleshooting on your own Proven ability to work independently, prioritize, and meet deadlines without close supervision Clear, professional written and verbal communication, especially with people you don't see every day High attention to detail and discretion with confidential information Preferred Experience in construction, trades, or another project-based business Exposure to AR/AP, invoicing, and account reconciliations Experience in a small company or during a company transition, such as an acquisition or system conversion Familiarity with Microsoft 365, cloud file storage, and remote collaboration tools

Pay:

$23.52 - $28.32 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person