Description Supervisor:

Assistant Controller Status:

Full Time Hours:

Monday - Friday, 8:30am - 5:00pm

Job Location:

Longmeadow Campus Exempt (Yes/No): Yes

JOB SUMMARY

Process all accounts payable disbursements in a timely manner in accordance with University internal control procedures

ESSENTIAL JOB FUNCTIONS

Research and match invoices to purchase orders with proper approval. Maintain W-9's and ensure new vendors are set up correctly for 1099 reporting. Verify proper general ledger account number for the disbursement. Ensure proper authorized signatures have been obtained when there is no purchase order. Ensure sales tax is not paid. Process employee expense reimbursements for travel and other items in accordance with established University policies. Key invoices into Jenzabar. File paid invoices. Maintain open payables and employee travel advance accounts. Maintain open purchase order files, review for outdated and open purchase orders. Balance weekly check run, print and process checks for mailings. Train new employees in proper payable procedures. Assist others in the Business Office as needed. Assist in annual audit and various University functions as needed. Perform annual 1099 reporting. Communicates with all departments and outside vendors to resolve problems with invoices and vendor payments. Assist with credit card statement reconciliation. Continuously identifies, evaluates, and implements process improvements and operational efficiencies to optimize workflow, eliminate waste, and drive business performance. Attend trainings as required. Perform other duties and special projects as assigned by Supervisor. Qualifications

QUALIFICATION REQUIREMENTS

Associate's or Bachelor's degree in related field preferred. 3-5 years experience in an accounts payable role is required, preferably in a university or non-profit setting. Ability to perform detailed work and produce accurate results. Ability to work independently; organize and prioritize work assignments; perform work with frequent deadlines; and work efficiently and effectively with external pressure to complete assignments. Ability to work well in a team environment; establish and maintain effective working relationships with co-workers, faculty, staff, students and vendors. Ability to work with and maintain confidential material. Strong computer skills and proficiency with Microsoft Office, especially Word and Excel; ability to use a 10-key and/or calculator effectively. Excellent written, oral and interpersonal skills. Willingness to work flexible and extended schedule including evenings when necessary. General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals.