Jobs › Provincetown, MA › Finance Assistant Center for Coastal Studies Finance Assistant Provincetown, MA Apply The Center is looking for an experienced Finance Assistant to join the Administrative Office & support our Controller across a range of financial functions. The successful candidate will play a key role in maintaining accurate financial records & ensuring timely accounts payable for processing, payments, & reporting.

Responsibilities:

Process AP invoices accurately into accounting software Maintain organized paper & digital invoice/payment files Prepare & process weekly check runs, ACH payments, & wire transfers Reconcile vendor invoices & statements & resolve payment discrepancies Maintain accurate vendor records, including W-9s & payment information Respond to vendor inquiries regarding invoices & payment status Perform general ledger reconciliations, prepare journal entries, & assist with month-end close activities, including but not limited to: Merchandise sales Vessel cost analysis & expense allocation Fixed assets Fundraising software reporting Provide support during audits & tax filings, including requested documentation & reports Ensure compliance with company policies & accounting procedures Prepare annual 1099 statements & filings Serve as administrator for commercial insurance communications, applications, & renewals; field staff questions & requests regarding coverage Assist with other accounting & administrative duties as assigned

Experience:

Associate?s or Bachelor?s degree in Finance or Business Administration OR 3+ years of experience as a bookkeeper, accounting assistant or similar role Solid understanding of accounting principles & financial concepts Proficiency with accounting software such as Sage Proficiency with Microsoft Office Suite (Word, Excel), Adobe & Google Workspace Familiarity with non-profit accounting practices preferred

Skills:

Attention to detail & accuracy in data entry & record keeping Excellent organizational skills & ability to prioritize tasks & meet deadlines Effective written & verbal communication skills Ability to work independently & collaborate with cross-functional teams in a positive & supportive manner

Requirements:

US Issued Driver\'s License &/or access to reliable transportation Valid US work authorization Ability to lift 20 lbs. as needed to move files or other office items. Availability for additional hours as needed during periods of higher work volume

Benefits:

Health & dental insurance are available to you & your family after a one-month probation period; the employee contributes one third of the cost & the Center contributes two thirds. CCS is currently enrolled in a Blue Cross Blue Shield PFA health plan, & dental insurance is provided by Delta Dental.

Holidays:

Regular full & part-time employees receive 13 paid federal holidays per year

PTO:

Regular full & part-time employees accrue PTO at the end of each month. Accruals are based upon a 40-hour work week, & full-time employees earn 176 Hours PTO for the first year. PTO is pro-rated for eligible employees who work less than 40 hours per week.

Long-term disability insurance:

Provided at no cost to the employee after one full month of employment. In the event of a long-term disability, the LTD plan pays 60% of your base monthly pay. Life insurance of \$50,000: Provided at no cost to the employee after one full month of employment.

Retirement plan:

The Center maintains a 403 (b) retirement plan with TIAA. Employees may begin to contributing a percentage of their gross income beginning six months after hire. The Center contributes to each employee?s account, matching up to 100% of a 3% contribution, & 50% of a 3-5% contribution. Active Filters Finance Assistant Provincetown, MA Clear All Apply